Positive Time Entry for Student, Extra Help, Academic/Graduate Hourly
1. Type PHATIME in the Search field and press ENTER to open Electronic Approvals of Time Entry.
2. Type the timesheet COA code in the COA
field.
OR
Click the Search button to select from the
list of options.
3. Type the timesheet organization code in the Organization field.
OR
Click the Search button to select from the
list of options.
4. Check that the Transaction Status is In
Progress. Click the drop-down arrow to select if this field
is incorrect.
5. Check that the Year field displays the
current year. If incorrect, type in the current year.
6. Type the Pay ID in the Payroll ID field.
OR
Click the Search button to select from the
list of options.
7. Type the Pay Period in the Payroll Number
field.
OR
Click the Search button to select from the
list of options.
8. Click the Go button, or click inside any
field below the Key block.
NOTE: The first timesheet with an In Progress status will
display.
9. Select the employee timesheet to be reviewed.
10. Click the Next Section button to edit the timesheet.
11. Type the earnings code in the Earn field.
OR
Click the Search button to select from the
list of options.
12. Type the number of hours worked for each day on the same
line as the appropriate earnings code - this field is not visible on the form.
13. Click the Save button.
NOTE: The timesheet may be saved allowing users to return
to it later to continue entering time.
14. Select Submit Time for Approval from the Tools menu. This action moves the
transaction status of the timesheet to Pending so the
approval process can begin.
15. To enter time for the next employee, click the Previous Section button to move to the
Jobs Section and select the next employee timesheet.
16. Click the Close button when finished.
NOTE: Employees who hold more than one position will have a
timesheet for each bi-weekly position. The Department
Originator should pay close attention so that time
information is entered accurately for each position.
Click the print icon
to print this page.
Last Updated: October 19, 2018