Extracting Timesheets

1.    Type PHATIME in the Search field and press ENTER to open Electronic Approvals of Time Entry.

2.    Check that the Entry by field displays Timesheet and the Time Entry Method field displays Department. Click the drop-down arrow and select if

either field is incorrect.

3.    Type the timesheet COA code in the COA field.

       OR

       Click the Search button to select from the list of options.

4.    Type the timesheet organization code in the Organization field.

       OR

       Click the Search button to select from the list of options.

5.    Check that the Transaction Status field displays Not Started. Click the drop-down arrow to select if this field is incorrect.

6.    Check that the Year field displays the current year. If incorrect, type in the current year.

7.    Type the Payroll ID BW (for bi-weekly) in the Payroll ID field.

       OR

       Click the Search button to select from the list of options.

8.    Type the appropriate Pay Period in the Payroll Number field.

       OR

       Click the Search button to select from the list of options.

       NOTE: The current pay period must be open in order to extract timesheets and enter time information.

9.    To begin the extraction process, click the Go button.

10.  Click the Yes button to reply to the message box, and the timesheet(s) will be extracted.

       NOTE: A form dialogue box appears with the following message: XX time record(s) processed with no errors. This extracts the timesheets, moving the transaction status of the timesheets to In Progress. If the Forms Dialogue box indicates there are errors, click the View Errors button.

11.  Click the Continue button. The timesheets have now been extracted and are ready for time entry.

       NOTE: Before you begin entering time information, check to see that the timesheets have a transaction status of In Progress.

 

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Last Updated: October 19, 2018