Editing and Correcting Timesheets

1.    Type PHATIME in the Search field and press ENTER to open Electronic Approvals of Time Entry.

2.    Type the timesheet COA code in the COA field.

       OR

       Click the Search button to select from the list of options.

3.    Type the timesheet organization code in the Organization field.

       OR

       Click the Search button to select from the list of options.

4.    Check that the Transaction Status is Return for Correction. Click the drop-down arrow to select if this field is incorrect.

5.    Type the Pay ID in the Payroll ID field.

       OR

       Click the Search button to select from the list of options.

6.    Type the Pay Period in the Payroll Number field.

       OR

       Click the Search button to select from the list of options.

7.    Click the Go button.

       NOTE: The first timesheet with a Return for Correction status will display.

8.    Click the Next Section button.

9.    Click the Tools menu.

10.  Select View/Enter Comments and review any comments from the Department Approver to edit this timesheet.

11.  Click the Tools menu.

12.  Select Time Entry Data to return to the timesheet.

13.  Correct the timesheet information noted by the Department Approver in the Comments form.

14.  Click Save.

15.  Click Previous Section.

16.  Click Tools from the menu and then click Submit Time for Approvals. This action moves the transaction status of the timesheet back to Pending so it may go through the approval process again.

       NOTE: The Department Originator should check the PHATIME form again for additional timesheets that have not been extracted (Not Started) or require editing (Return for Correction).

17.  Click the Close button to exit the system.

 

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Last Updated: October 19, 2018