Recurring Payables Invoice Processing
Requests for Recurring Payables Invoice Processing should be submitted to
University Payables Customer Service with the following documentation:
completed, signed
Purchase Order/Encumbrance Special Payment Request Form
and attached payment documentation (purchase order, contract, or vendor
invoice). University Payables must complete the Banner Invoice/Credit Memo page (FAAINVE) marked for Recurring
before completing the Recurring Payables page (FAARUIV).
Recurring Payables Guidelines
- Recurring payables can only be used if each payment submission is the
same as the original invoice document processed as recurring.
- Changes to individual payments cannot be made once set up.
- Change orders should not be processed on an encumbrance with active
recurring invoices
- The Recurring Payables page (FAARUIV) tracks the Next Submission Date, Maximum Submissions, and Submissions to Date.
- Scheduled payments may not extend beyond the current fiscal year.
-
Cancellation of recurring payables requires the Maximum Submissions to be changed to match the new number of
submissions prior to the final check being issued for the current pending
transaction.
-
Vendors must not send invoices for each recurring submission.
-
Banner continues to use the original invoice document for each
submission. A query of the invoice document provides only the current
submission information. The Banner Document History page (FOIDOCH) will display one invoice document with
multiple checks issued.
-
Recurring payables are paid as single-transaction payments and will not
combine with any other invoice credit transactions to the same vendor.
Contact Information
If you have questions, contact:
University Payables Customer Service
Illini Plaza Building Suite 210, MC 660
1817 South Neil Street
Champaign, IL 61820
Phone: 217-333-6583 or 888-872-9953
obfsupay@uillinois.edu
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Last Updated: October 22, 2018