1.
|
In the Search field, type FGAJVCQ and press the ENTER key
to open Journal Voucher Quick.
|
FGAJVCQ
opens.
|
2.
|
Leave the Document Number field blank.
|
|
3.
|
Click the Go button.
|
|
4.
|
Observe the Transaction Date field.
Change the date as necessary.
|
Transaction date defaults to today’s date.
|
5.
|
Press TAB to move to the Document Total
field.
|
Cursor moves to the Document Total field.
|
6.
|
Type the absolute value of the journal voucher in the Document Total field.
|
|
7.
|
Select Document Text from the Related menu.
|
General Text Entry
(FOATEXT)
opens.
|
8.
|
Type a complete description of the journal voucher, using
the DOWN ARROW key to move to the next available text lines
if needed.
|
Text is stored on the line(s).
|
9.
|
Type your name, email address, unit, and 10-digit phone number.
|
Type your name, email address, unit, and 10-digit phone number.
|
10.
|
Click the Save button.
|
Stores the document text.
|
11.
|
Click the Close button.
|
Returns to the Document Header block of FGAJVCQ.
|
12.
|
Review the Document Text Exists field.
|
System maintained field indicates that document text
exists.
|
13.
|
Click the Next Section button.
|
Transaction Detail
section displays with the document number and the document
total shown at the top.
|
14.
|
Press TAB to move to the Journal Type
field.
|
Cursor moves to Journal Type field.
|
15.
|
Type 100 or 125 in the Journal Type field.
|
The rule code title will display after you TAB to the next
field.
|
16.
|
Press TAB to move to the Chart field.
|
Cursor moves to the Chart field.
|
17.
|
Type the appropriate Chart code in the Chart field.
|
The Chart title displays.
|
18.
|
Press TAB to move to the Fund field.
|
Cursor moves to the Fund field.
|
19.
|
Type your self-supporting Fund code in the Fund field.
|
The Fund code title will display after you TAB to the next
field.
|
20.
|
Press TAB to move to the Organization
field.
|
Cursor moves to the Organization field.
|
21.
|
Type the appropriate Organization code in the Organization field.
|
Value displays in the Organization field.
The Organization code title displays.
|
22.
|
Press TAB to move to the Account field.
|
Cursor moves to the Account field.
|
23.
|
Type the appropriate revenue Account code. (Revenue Account codes begin
with 3)
|
The Account code title displays.
|
24.
|
Type the appropriate Program code in the Program field.
|
The Program code title will display after you TAB to the
next field.
|
25.
|
Press TAB to move to the Amount field.
|
Cursor moves to the Amount field.
|
26.
|
Type the amount in the Amount field.
|
The line item amount displays.
|
27.
|
Press TAB to move to the Debit/Credit
field.
|
Cursor moves to the Debit/Credit field.
|
28.
|
Select Plus + in the Debit/Credit field.
|
The Debit/Credit field is filled as a
debit, because you are redistributing revenue to another
Fund.
|
29.
|
Press TAB to move to the Description
field.
|
Cursor moves to the Description field.
|
30.
|
Type a description of the transaction in the Description field.
|
The description is required.
|
31.
|
Click Insert on Functions toolbar.
|
New record displays.
|
32.
|
Press TAB to move to the Journal Type
field.
|
Cursor moves to Journal Type field.
|
33.
|
Type the same rule code you used in step 15 in the Journal Type field.
|
The rule code title will display after you TAB to the next
field.
|
34.
|
Press TAB to move to the Chart field.
|
Cursor moves to the Chart field.
|
35.
|
Type the other unit's Chart code in the Chart field.
|
The Chart title displays.
|
36.
|
Press TAB to move to the Fund field.
|
Cursor moves to the Fund field.
|
37.
|
Type the other unit’s self-supporting Fund code in the Fund field.
|
The Fund code title will display after you TAB to the next
field.
|
38.
|
Press TAB to move to the Organization
field.
|
Cursor moves to the Organization field.
|
39.
|
Type the other unit’s Organization code in the Organization field.
|
The Organization code title displays.
|
40.
|
Press TAB to move to the Account field.
|
Cursor moves to the Account field.
|
41.
|
Type the appropriate revenue Account code.
NOTE:
You should use the same Account code that you used in step
23.
|
The Account code title displays.
|
42.
|
Type the other unit’s Program code in the Program field.
|
The Program code title will display after you TAB to the
next field.
|
43.
|
Press TAB to move to the Amount field.
|
Cursor moves to the Amount field.
|
44.
|
Type the amount in the Amount field.
|
The line item amount displays.
|
45.
|
Press TAB to move to the Debit/Credit
field.
|
Cursor moves to the Debit/Credit field.
|
46.
|
Select Minus - in the Debit/Credit field.
|
The Debit/Credit field is filled as a
credit.
|
47.
|
Press TAB to move to the Description
field.
|
Cursor moves to the Description field.
|
48.
|
Type a description of the transaction in the Description field.
|
The description is required.
|
49.
|
Click the Next Section button.
|
The Completion section displays.
|
50.
|
Click the Complete button.
|
The journal voucher is submitted for posting.
|
51.
|
Click the Close button to exit FGAJVCQ.
|
|