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TEM Resource Page

Travel and Expense Management (TEM)

TEM is a web-based system for submitting, approving, and tracking requests for:

  • Travel and Miscellaneous Reimbursements
  • Non-Purchase Order Payments to Vendors
  • Pre-Trip Approval (optional)

Before logging into TEM, watch the TEM Overview video (at the right) or review the job aids under Getting Started.

Employee Reimbursements and Payments to Vendors

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For job aids with step-by-step instructions on creating, submitting, and approving Expense Reports and Travel Plans, click the links below.

Getting Started

To submit a request using TEM, start by creating an Expense Report (ER) or a Travel Plan (TP).

  • The Expense Report
    • Travel reimbursements to employees
    • Travel expenses for non-employees
    • Miscellaneous reimbursements to employees
    • Non-purchase order payments to vendors
  • The Travel Plan
    • A feature which may be used to meet the requirement for pre-trip approval for employees traveling on University business.

Get started by selecting a job aid:

  1. TEM System Workflow [updated: 3/3/14]
  2. The Expense Report and Travel Plan Workflow [updated: 3/3/14]
  3. The Proxy Role Workflow [updated: 3/3/14]
  4. System Navigation [updated: 3/3/14]
  5. Set Default Project (C-FOP) [updated: 3/3/14]
  6. Add a Proxy [updated: 3/3/14]
  7. Workflow Status of ERs and TPs [updated: 3/3/14]
  8. Filter Documents [updated: 3/3/14]
  9. Recall an Expense Report (Document) [updated: 3/3/14]
  10. Search for a Document as a Post-Pay Auditor [updated: 3/19/14]
Travel and Miscellaneous Reimbursements

Business Meals and Shared Hotel [updated: 3/3/14]
Arranged Travel [updated: 3/3/14]
Attach a T-Card Transaction [updated: 3/3/14]
Charge Code Allocations  [updated: 3/3/14]
Create an Expense Report (ER) [updated: 3/3/14]
Determine when ER was Received [updated: 3/10/15]
Lodging and Car Rental Itemization [updated: 3/3/14]
Open and Close a Program Advance [updated: 3/3/14]
Open and Close a Travel Advance [updated: 3/3/14]
Per Diem Meals [updated: 3/3/14]
Providing a Detailed Business Purpose/Justification [updated: 4/5/16]
Purpose of the Document [updated: 6/27/17]
Replenish a Program Advance [updated: 3/3/14]
Replenish Petty Cash [updated: 3/3/14]
Review and Approve [updated: 3/3/14]
Search for a Project (C-FOP) [updated: 3/3/14]
Search My Documents [updated: 3/3/14]
The Proxy [updated: 3/3/14]
Travel Categories [updated: 4/1/14]
Travel Plan for Pre-Trip Approval [updated: 3/3/14]
Workflow Status of ERs and TPs [updated: 3/3/14]

TEM Roles and Responsibilities [updated: 7/8/16]

Travel Card (T-Card)

The University of Illinois T-Card is a charge card that may be used by University employees to purchase qualified travel expenses, business meals and catering. It is a University paid, University liability MasterCard® which may be used to relieve the employee from significant out of pocket expenses. The Department Head identifies unit employees who will be issued T-Cards.

T-Card Roles and Responsibilities [updated: 7/8/13]

T-Card Training and Certification Quiz

Business Office Functionality

This section contains information necessary to manage the travel budget, gain system access, and perform user maintenance. If your job role requires you to do any of these functions, click the links below to access related job aids.

Managing Employee Transfers and Terminations

Webinar [21min 48sec] [recorded: 2/27/13]
Q & A [posted: 2/27/13]
Slides [posted: 2/27/13]

Reporting
All Banner reporting is facilitated by DECISION SUPPORT. Custom reports may be generated in Business Objects and accessed through the Enterprise Data Warehouse (EDW) to meet the unique needs of your department. To learn more about reporting and obtain the necessary access and training to utilize these reporting tools, please visit the DECISION SUPPORT home page (https://www.aits.uillinois.edu/services/reports_and_data/).

Last Updated: June 5, 2017

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