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Source2Pay

Resources

These resources are here to help you learn more about the Source2Pay (S2P) program by providing you updated information, facts about the initiative, and answers to frequently asked questions. As the program moves forward, new information will be available so please check back often to stay informed about S2P.

Presentations

Quarterly Quick Facts

FAQs

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1. What are the processes that make up source-to-pay?

Refer to the Process Documentation page to see a list of the 28 processes that comprise source-to-pay.


2. What are the current systems involved in the source-to-pay process?
  • iBuy
  • iCS
  • TEM
  • Banner

3. What are the effects of this project on current business processes at each university?
  • University of Illinois System units will have a portal through which all procurement activity can be conducted and monitored.
  • There will be one mechanism to conduct requisition, contracting, payment, and vendor maintenance process, which will lead to greater efficiencies and reduced costs throughout the procure to pay process
  • Overall costs of maintaining multiple systems may be reduced.
  • Training requirements will be minimized by leveraging existing solutions, saving time and operational costs
  • There will be transactional transparency throughout the procure to pay cycle
  • There will be transparency into the cycle times for non-procurement contracts
  • Utilization of an integrated solution will facilitate more accurate procurement information and reporting to support the needs of various stakeholders including University units and their management, as well as vendors
  • Access to information in an integrated system will help facilitate the University’s achievement of its diversity spend goals

4. How will this project benefit faculty and students at the University of Illinois System?
  • Better access to price comparison and product information via iBuy catalogs to reduce time to make procurement decisions and leverage best cost options
  • The greater efficiencies and reduced costs that result from an integrated procure to pay solution will allow the purchasing departments and University Payables to better serve University units, their faculty and staff, and ultimately University students.
  • Improved ease of processing reimbursement requests and shorter cycle time to receive reimbursements
  • Portal that provides clarity and direction for faculty and staff on the approved methods, tools, forms, and policies and includes buying and paying resources, supplier resources, and training opportunities and self-help materials.

Last updated: March 14, 2019

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