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Employee Reimbursements

Requesting Reimbursement

Please go to the Chrome River Resource Page of the OBFS Website for information on how to submit a request for reimbursement using the Chrome River system.

Employee reimbursement expense reports (ER) will be processed as follows:

  • University Payables reviews the ER for compliance with University of Illinois System/state policies.
  • If approved, reimbursement will be issued to the employee's bank account established with the OBFS, University Payroll Services.
  • Processing is handled on a first-in, first-out basis using date of receipt in University Payables as the measure. Please view Payables Processing Status to see what date is currently being processed.
  • An email will be sent to notify the employee that the direct deposit for the reimbursement has been processed.

Reimbursement Requests Must Be Submitted Promptly

All requests for the reimbursement of expenses for approved University of Illinois System business expenses must be submitted as soon as possible, but no later than 60 days after the expense is incurred.

If the reimbursement expense report (ER) is not submitted within 60 days of the expenditure, the reimbursement is considered taxable income to the employee, unless a reasonable justification for an exception is requested in the Chrome River system and approved by OBFS.

Taxable amounts will be submitted to the OBFS, University Payroll and tax of approximately 30% will be withheld from the employee's paycheck. These amounts will be included on the employee's Form W-2.

Last Updated: July 19, 2018

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