Back to Top
Purchases

Cost-Per-Click (CPC) Program for Rental Copiers

The Urbana campus of the University of Illinois, on behalf of its Purchasing Department, is pleaced to announce its new Cost-Per-Click (CPC) Rental Program.

The CPC program was designed to bring the latest in print device technology to all University of Illinois Urbana-Champaign campus departments managed or run by the Urbana campus. This program eliminates the hassles of print device procurement, ensures quality products supported by excellent contractor service, and secures an attractive CPC price that remains fixed for three years. CPC maximizes savings by combining equipment, services and supplies (except paper and staples) into one low cost. Some of the program highlights include:

  • More machine selections
  • More vendor selections
  • One monthly charge based on a monthly minimum CPC charge
  • No monthly maintenance payments
  • No monthly lease/rental payments
  • Customer only supplies paper and staples
  • Tracking usage and cost much easier
  • A4 machines to reduce your monthly payments on lower volume machines

The CPC price includes all costs associated with the administration of the service including, but not limited to: delivery; installation; training; dedicated technician(s); all operating supplies needed for the machines including toner, developer, fuser oil, connectivity equipment and software, etc. (paper and staples are the only exceptions); delivery of supplies and removal of the equipment upon termination of the contract and/or authorized moves during the contract. The CPC price also includes all maintenance and repairs, labor, parts, test copies, travel time, mileage, and any other expense required to maintain the equipment in proper working order.

Device Types:

Three main types of machines are available for rental with several models to choose from.

  1. Multi-function Print Devices: These devices are ideal for a unit which needs a machine with full capabilities.
  2. A-4 Multi-Function Print Devices: These devices are ideal for a unit that needs a multifunction device but does not need to utilize 11" X 17" paper.
  3. Single Function Print Devices: These devices are ideal for small work groups and are perfect for the space-conscious customer

Please note that each category under type of machine is listed in order from primary vendor to tertiary vendor. End users must make their vendor selection based on their business purposes and needs, considering among other factors, price, capacity and past performance.

For questions or assistance, contact
Jay Simpson, Senior Contract Coordinator
Purchasing, jsimp5@uillinos.edu or 217-265-0434

Needs Assessment

Before selecting a print device, assess your needs and make some preliminary decisions regarding the machine you'll be getting.

  • Volume: What is the monthly volume on your present machine or your estimated monthly volume if you are not replacing an existing machine?
  • Accessories: What accessories do you need: such as a large capacity drawer, scan kit or fax?
  • Single or Multi-Function: Do you also want your copier to scan/copy/fax?
  • Networking: Will your machine be networked?
  • Copy speed: The following tables show a recommended guide for machine speeds comparable with monthly volume ranges.

Multi-Function Print Devices (Categories 1-11)

The base machines in Categories 1-11 have the following capabilities

  • Minimum of 25 cpm (identified by category)
  • Unlimited sort capability
  • Plain paper and post-consumer recycled paper
  • Copier and network printing
  • Scan kit (desktop, email, server, LDAP)
  • Automatic document feeder
  • All common paper sizes (8-1/2" x 11" and 8-1/2" x 14")
  • Reduction and enlargement features
  • Unlimited duplexing (8-1/2" x 11" through 11" x 17")
  • Manual and selectable automatic exposure settings
  • Total copy-count meter
  • Multiple programmable PIN account numbers
  • Confidential mailbox feature
  • Minimum print resolution of 600x600 dpi
  • Single Position Stapler/finisher
  • Energy Star compliant
  • Two standard paper trays plus Bypass Tray
  • Postscript printer kit
Category Type Minimum Speed (CPM) Monthly Volume Range *Monthly Minimum Charge Volume
1 B/W 25 1,000-4,999 1,000
2 B/W 30 5,000-9,999 5,000
3 B/W 35 10,000-14,999 10,000
4 B/W 40 15,000-19,999 15,000
5 B/W 45 20,000-24,999 20,000
6 B/W 50 25,000-49,999 25,000
7 B/W 55 50,000-74,999 50,000
8 B/W 60 - max, 65 75,000-100,000 75,000
9 Color 25 Color; 20 B/W Color: 1,000-up
B/W 1,000-up
Color: 1,000
B/W: 1,000
10 Color 35 Color; 20 B/W Color: 2,500-up
B/W 10,000-up
Color: 2,500
B/W: 10,000
11 Color 35 Color; 20 B/W Color: 5,000-up
B/W 20,000-up
Color: 5,000
B/W: 20,000

To request a model brochure, please contact the respective vendor listed below.

Category 1 - Black Only

Monthly volume range of 1,000 - 4,999 clicks.
Machines placed under Category 1 will be billed on a monthly minimum production volume of 1,000 impressions
Overage charges will apply on clicks 5,000 and over

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Watts Copy Systems Kyocera Copystar FS-6525MFP 25 0.030300 0.009500
Digital Copy Systems Samsung SCX 8128NA 28 0.032700 0.006
Digital Copy Systems Canon Image Runner Advanced 4225 25 0.039000 0.009

Category 2 - Black Only

Monthly volume range of 5,000 - 9,999 clicks.
Machines placed under Category 2 will be billed on a monthly minimum production volume of 5,000 impressions
Overage charges will apply on clicks 10,000 and over

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Watts Copy Systems Kyocera Copystar CS-3010i 30 0.013100 0.009500
Digital Copy Systems Samsung SCX 8230NA 30 0.015610 0.006
Advanced Digital Solutions Xerox 5330/P 30 0.015700 0.0070

Category 3 - Black Only

Monthly volume range of 10,000 - 14,999 clicks.
Machines placed under Category 3 will be billed on a monthly minimum production volume of 10,000 impressions
Overage charges will apply on clicks 15,000 and over

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Watts Copy Systems Kyocera Copystar CS-3510i 35 0.009700 0.009500
Digital Copy Systems Canon Image Runner 4235 35 0.012000 0.009
Advanced Digital Solutions Xerox 5335/P 35 0.013700 0.0070

Category 4 - Black Only

Monthly volume range of 15,000 - 19,999 clicks.
Machines placed under Category 4 will be billed on a monthly minimum production volume of 15,000 impressions
Overage charges will apply on clicks 20,000 and over

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Watts Copy Systems Kyocera Copystar CS-4501i 45 0.007900 0.007900
Digital Copy Systems Samsung SCX 8240NA 40 0.013112 0.008
Digital Copy Systems Canon Image Runner Advanced 4245 45 0.011960 0.009

Category 5 - Black Only

Monthly volume range of 20,000 - 24,999 clicks.
Machines placed under Category 5 will be billed on a monthly minimum production volume of 20,000 impressions
Overage charges will apply on clicks 25,000 and over
*For CDS, overage rate starts at 20,001 clicks. This charge is less than monthly minimum CPC charge.

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Watts Copy Systems Kyocera Copystar CS-4501i 45 0.007000 0.007000
CDS Office Technologies Konica
Minolta
Bizhub 454E 45 0.007900 *0.003
Digital Copy Systems Canon Image Runner Advanced 4245 45 0.010600 0.009

Category 6 - Black Only

Monthly volume range of 25,000 - 49,999 clicks.
Machines placed under Category 5 will be billed on a monthly minimum production volume of 25,000 impressions
Overage charges will apply on clicks 50,000 and over
*For CDS, overage rate starts at 25,001 clicks. This charge is less than monthly minimum CPC charge.

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Watts Copy Systems Kyocera Copystar CS-5501i 55 0.006700 0.006700
CDS Office Technologies Konica
Minolta
Bizhub 554E 55 0.007900 *0.0025
Advanced Digital Solutions Xerox 5855/APT2 55 0.010000 0.0067

Category 7 - Black Only

Monthly volume range of 50,000 - 74,999 clicks.
Machines placed under Category 7 will be billed on a monthly minimum production volume of 50,000 impressions
Overage charges will apply on clicks 75,000 and over
*For CDS, overage rate starts at 50,001 clicks. This charge is less than monthly minimum CPC charge.

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Watts Copy Systems Kyocera Copystar CS-5501i 55 0.005200 0.005200
CDS Office Technologies Konica
Minolta
Bizhub 554E 55 0.005500 *0.0025
Digital Copy Systems Canon Image Runner Advanced 6255 55 0.007700 0.004

Category 8 - Black Only

Monthly volume range of 75,000 - 100,000 clicks.
Machines placed under Category 8 will be billed on a monthly minimum production volume of 75,000 impressions
Overage charges will apply on clicks 100,001 and over
*For CDS, overage rate starts at 75,001 clicks. This charge is less than monthly minimum CPC charge.

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Watts Copy Systems Kyocera Copystar CS-6501i 65 0.004800 0.004800
CDS Office Technologies Konica
Minolta
Bizhub 654E 65 0.005000 *0.002
RK Dixon Xerox 5865 65 0.006600 0.0056

Category 9 - Color and Black

Monthly volume range of 1,000 - up for color and 1,000 - up for black.
Machines placed under Category 9 will be billed on a monthly minimum production volume of 1,000 color impressions and 1,000 black impressions
No overage charges apply.

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Watts Copy Systems Kyocera Copystar CS-2551i 25 Color
25 Black
0.040000 Color
0.032000 Black
N/A
Advanced Digital Solutions Xerox 7225/P2 25 Color
25 Black
0.092000 Color
0.040000 Black
N/A
Digital Copy Systems Canon Image Runner Advanced C2225 25 Color
25 Black
0.154600 Color
0.009000 Black
N/A

Category 10 - Color and Black

Monthly volume range of 2,500 - up for color and 10,000 - up for black.
Machines placed under Category 10 will be billed on a monthly minimum production volume of 2,500 color impressions and 10,000 black impressions
No overage charges apply.

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Watts Copy Systems Kyocera Copystar CS-3551i 35 Color
35 Black
0.039000 Color
0.011800 Black
N/A
CDS Office Technologies Konica
Minolta
Bizhub C364E 36 Color
36 Black
0.073600 Color
0.010400 Black
N/A
Digital Copy Systems Canon Image Runner Advanced 5240 35 Color
40 Black
0.075000 Color
0.014300 Black
N/A

Category 11 - Color and Black

Monthly volume range of 5,000 - up for color and 20,000 - up for black.
Machines placed under Category 10 will be billed on a monthly minimum production volume of 5,000 color impressions and 20,000 black impressions
No overage charges apply.

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Watts Copy Systems Kyocera Copystar CS-3551i 35 Color
35 Black
0.035000 Color
0.008000 Black
N/A
CDS Office Technologies Konica
Minolta
Bizhub C364E 36 Color
36 Black
0.061800 Color
0.005900 Black
N/A
Digital Copy Systems Canon Image Runner Advanced 5240 35 Color
40 Black
0.063000 Color
0.010150 Black
N/A

A-4 Multi-Function Print Devices (Categories 12-15)

The base machines in Categories 1-11 have the following capabilities

  • Minimum of 25 cpm (identified by category)
  • Unlimited sort capability
  • Plain paper and post-consumer recycled paper
  • Copier and network printing
  • Scan kit (desktop, email, server, LDAP)
  • Automatic document feeder
  • Handle up to 8-1/2" x 14"
  • Reduction and enlargement features
  • Unlimited duplexing through 8-1/2" x 14")
  • Manual and selectable automatic exposure settings
  • Total copy-count meter
  • Confidential mailbox feature
  • Minimum print resolution of 600x600 dpi
  • Energy Star compliant
  • Two standard paper trays plus Bypass Tray
  • Postscript printer kit
Category Type Minimum Speed (CPM) Monthly Volume Range *Monthly Minimum Charge Volume
12 B/W 25 1,000-4,999 1,000
13 B/W 30 5,000-9,999 5,000
14 Color 25 Color; 20 B/W Color: 1,000 - 4,999
B/W 1,000- 4,999
Color: 1,000
B/W: 1,000
15 Color 35 Color; 20 B/W Color: 2,500-4,999
B/W 2,500-4,999
Color: 2,500
B/W: 2,500

To request a model brochure, please contact the respective vendor listed below.

Category 12 - Black Only

Monthly volume range of 1,000 - 4,999 clicks.
Machines placed under Category 12 will be billed on a monthly minimum production volume of 1,000 impressions
Overage charges will apply on clicks 5,000 and over

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Digital Copy Systems Samsung SCX-5935FN 35 0.019110 0.008
Watts Copy Systems Kyocera Copystar M2535dn 37 0.022600 0.0120
Advanced Digital Solutions Xerox 3325/DNI 37 0.021600 0.0162

Category 13 - Black Only

Monthly volume range of 5,000 - 9,999 clicks.
Machines placed under Category 13 will be billed on a monthly minimum production volume of 5,000 impressions
Overage charges will apply on clicks 10,000 and over

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Digital Copy Systems Samsung SCX-5935FN 35 0.010222 0.008
Watts Copy Systems Kyocera Copystar M2535dn 37 0.022600 0.0120
Advanced Digital Solutions Xerox 3325/DNI 47
0.021600 0.0105

Category 14 - Color and Black

Monthly volume range of 1,000 - 4,999 for color and 1,000 - 4,999 for black.
Machines placed under Category 14 will be billed on a monthly minimum production volume of 1,000 color impressions and 1,000 black impressions
Overage charges will apply on color clicks 5,000 and over and black clicks 5,000 and over

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Watts Copy Systems Kyocera Copystar M6526cdn 28 Color
28 Black
0.045000 Color
0.034500 Black
0.0450 Color
0.0120 Black
Digital Copy Systems Canon Image Runner C250if 26 Color
26 Black
0.080000 Color
0.021000 Black
0.08 Color
0.021 Black
RK Dixon Xerox 6605 DN 36 Color
36 Black
0.075000 Color
0.038000 Black
0.0583333 Color
0.0256 Black

Category 15 - Color and Black

Monthly volume range of 2,500 - 4,999 for color and 2,500 - 4,999 for black.
Machines placed under Category 15 will be billed on a monthly minimum production volume of 2,500 color impressions and 2,500 black impressions
Overage charges will apply on color clicks 5,000 and over and black clicks 5,000 and over

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Watts Copy Systems Kyocera Copystar M6526cdn 28 Color
28 Black
0.040000 Color
0.019400 Black
0.040 Color
0.0120 Black
RK Dixon Xerox 6605 DN 36 Color
36 Black
0.053000 Color
0.023300 Black
0.0583333 Color
0.0256 Black
Digital Copy Systems Samsung CLX-8640ND 40 Color
40 Black
0.069270 Color
0.022270 Black
0.059 Color
0.012 Black

Single Print Devices (Categories 16-19)

The base machines in Categories 16-19 have the following capabilities:

  • Minimum of 25 cpm (identified by category)
  • Plain paper and post-consumer recycled paper
  • Common paper sizes (8-1/2" x 11" x *8-1/2" x 14") - typo?
  • Energy Star compliant
  • Standard paper drawer
Category Type Minimum Speed (CPM) Monthly Volume Range *Monthly Minimum Charge Volume
16 B/W 25 1,000-4,999 1,000
17 B/W 30 5,000-9,999 5,000
18 Color 25 Color; 20 B/W Color: 1,000 - 4,999
B/W 1,000- 4,999
Color: 1,000
B/W: 1,000
19 Color 35 Color; 20 B/W Color: 2,500-4,999
B/W 2,500-4,999
Color: 2,500
B/W: 2,500

To request a model brochure, please contact the respective vendor listed below.

Category 16 - Black Only

Monthly volume range of 1,000 - 4,999 clicks.
Machines placed under Category 16 will be billed on a monthly minimum production volume of 1,000 impressions
Overage charges will apply on clicks 5,000 and over
*For CDS, overage rate starts at 1,001 clicks. This charge is less than monthly minimum CPC charge.

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Watts Copy Systems Kyocera Copystar P2135dn 35 0.016800 0.0020
Advanced Digital Solutions Xerox 3320/DNI 37 0.018300 0.0162
CDS Office Technologies Lexmark M1145 45 0.022600 *0.001

Category 17 - Black Only

Monthly volume range of 5,000 - 9,999 clicks.
Machines placed under Category 17 will be billed on a monthly minimum production volume of 5,000 impressions
Overage charges will apply on clicks 10,000 and over
*For CDS, overage rate starts at 5,001 clicks. This charge is less than monthly minimum CPC charge.

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Advanced Digital Solutions Xerox 3610/N 47 - typo? 0.011400 0.0105
Watts Copy Systems Kyocera Copystar P2135dn 37 0.012800 0.0120
CDS Office Technologies Lexmark M1145 45 0.017600 *0.010

Category 18 - Color and Black

Monthly volume range of 1,000 - 4,999 for color and 1,000 - 4,999 for black.
Machines placed under Category 18 will be billed on a monthly minimum production volume of 1,000 color impressions and 1,000 black impressions
Overage charges will apply on color clicks 5,000 and over and black clicks 5,000 and over

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Watts Copy Systems Kyocera Copystar P6026cdn 28 Color
28 Black
0.040000 Color
0.022300 Black
0.0400 Color
0.0223 Black
RK Dixon Xerox 6600 DN 36 Color
36 Black
0.065386 Color
0.028386 Black
0.0583333 Color
0.0256 Black
GFI Digital Ricoh SP C430DN 37 Color
37 Black
0.125400 Color
0.010700 Black
0.0856 Color
0.0103 Black

Category 19 - Color and Black

Monthly volume range of 2,500 - 4,999 for color and 2,500 - 4,999 for black.
Machines placed under Category 19 will be billed on a monthly minimum production volume of 2,500 color impressions and 2,500 black impressions
Overage charges will apply on color clicks 5,000 and over and black clicks 5,000 and over

Vendor Brand Model Copy Speed (CPM) Cost-per-Click Overage Charge
Watts Copy Systems Kyocera Copystar P7035cdn 37 Color
37 Black
0.040000 Color
0.013700 Black
0.040 Color
0.0137 Black
RK Dixon Xerox 6600 DN 36 Color
36 Black
0.049500 Color
0.023300 Black
0.046666 Color
0.02 Black
Digital Copy Systems Samsung CLX-8640ND 40 Color
40 Black
0.069260 Color
0.013026 Black
0.059 Color
0.012 Black

Rental Term

Departments who utilize the rental program must rent a copier for an initial three year term. After the initial term, the department may elect to continue the rental with one-year renewal periods. Note that renewals are no longer charged a monthly minimum charge but are charged on actual clicks per month. Optional accessories will also no longer incur charges.

Cancellation

Departments can elect to not renew their term (initial or renewal) equipment at no charge upon a minimum 30 days' notice to vendor. This does not apply to early cancellations.

Early Cancellation:

Departments are discouraged from early cancellations. To protect Contractors' interests, the following charges will apply for early cancellations:

If in initial three (3) year term:

Rental Cancellation During Cancellation Charge
Month 1-24 12 times Monthly Minimum Charge plus optional accessory charges if applicable
Month 25-36 Actual remaining months times Monthly Minimum Charge plus optional accessory charges if applicable

If in on year renewals after the initial (3) year term:

Rental Cancellation During Cancellation Charge
10-12 Months No charge
7-9 Months 2 times Monthly Minimum Charge
4-6 Months 3 times Monthly Minimum Charge
1-3 Months 4 times Monthly Minimum Charge

No removal charge will be applicable for the vendor to pick up equipment

Cancellation for Cause

Departments may cancel a contract for cause with sufficient documentation and approval of the Purchasing Office. Please contact Jay Simpson at 217-265-0434 or at jsimp5@uillinois.edu if this is a consideration.

Model Succession

During the contract term, existing machines may be phased out of production and new models and/or technology will be manufactured and introduced. Contractors will offer equipment with equal or better functionality and equal or better pricing as originally established in any rental.

Optional Accessories

Optional accessories may be added to equipment, within 180 calendar days from installation date, at an additional charge based on the monthly minimum black production volume for the initial term. Optional accessories will incur no further charges after the initial three-year term.

Optional Accessory Charges - Each category is listed on a separate tab

Maintenance and Service

Maintenance and service consist of all repairs, labor, operating parts, test copies, travel time, mileage, and supplies including toner, developer, fuser oil, drums, rollers, circuit boards, etc. (with the only exception of this being paper and staples). No delivery costs will be incurred.

Machines have a guaranteed 95% uptime (from time of call to resolution), guaranteed response times of no more than 4 hours for emergency calls and 8 hours for incidental calls.

Machines which do not meet the 95% uptime will be removed at no cost and replaced with an identical model, or one with comparable features and capabilities that meets or exceeds the current level of equipment.

Weekend and Holiday Service Calls

Weekend and Holiday Service Charges

Program Contact

Jay Simpson - Senior Contract Coordinator

Phone: 217-265-0434 - E-mail: jsimp5@uillinois.edu - Service Desk Request Form

Contractor Contacts

Contractor Brand Contact Categories List Contract #
Advanced Digital Solutions Xerox Bill Northam
217-235-1616
wnortham@adsxrx.com
2, 3, 6, 9, 12, 13, 16, 17 CN-00014674
CDS Office Technologies Konica
Minolta
Rob Reckers
217-351-5046; ext. 1405
rreckers@cdsot.com
5, 6, 7, 8, 10, 11 CN-00014675
CDS Office Technologies Lexmark Rob Reckers
217-351-5046; ext. 1405
rreckers@cdsot.com
16, 17 CN-00014675
Digital Copy Systems Canon Mike Brettl
217-519-1086
mbrettl@DCScopiers.com
1, 3, 4, 5, 7, 9, 10, 11, 14 CN-00014678
Digital Copy Systems Samsung Mike Brettl
217-519-1086
mbrettl@DCScopiers.com
1, 2, 4, 12, 13, 15, 19 CN-00014678
GFI Digital Ricoh Kirby Knapp
217-649-2441
kknapp@gfidigital.com
18 CN-00014680
RK Dixon Xerox Drew Gibbs
309-397-7251
dgibbs@rkdixon.com
8, 14, 15, 18, 19 CN-00014681
Watts Copy Systems Kyocera Kelly Reynolds
217-352-0428
kreynolds@wattscopy.com
1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19 CN-00014683

Last updated: June 19, 2017

Give us feedback about this page Submit Feedback