Contracting for Services

Contracts for Supplies and Services Under $10,000

Procurements for supplies and services under $10,000 can be handled with an iBuy requisition. The purchase order issued from iBuy serves as the contract and has all applicable University terms and conditions.

Please see 6.1.1 Determine Minimum Insurance Requirements for Vendors for additional information on risk tier levels.

Contracts for Supplies and Services of $10,000 or more

Chicago - Please see the Contracts+ webpage for information on how to submit a contract request in Contracts+. For more information, please contact UIC Purchasing and Contract Management at uicpurchasing@uillinois.edu or 312-996-2850.

Springfield - Please see the Contracts+ webpage for information on how to submit a contract request in Contracts+. For more information, please contact UIS Purchasing and Contract Management at uispurchasing@uillinois.edu or 207-206-6651.

Urbana - Please see the Contracts+ webpage for information on how to submit a contract request in Contracts+. For more information, please contact the Urbana Purchasing Division at 217-333-3505 or use the Service Desk Request Form.

System - Please see the Contracts+ webpage for information on how to submit a contract request in Contracts+. For more information, please contact System Purchasing at procurement@uillinois.edu or 217-333-9289.

Other Department Templates

Your unit head must authorize the use of allowable services before they are provided or purchased. All services must have an executed contract before any services can be provided or paid for.

1. Download any contract template available on a system or department website immediately prior to its use to ensure that it is the most recent version reviewed by Purchasing for compliance with laws and rules.
   • o If the contract template is not available on a system or department website, ensure that contract template you want to use has been reviewed by Purchasing for compliance and approved for use.
2. A valid Vendor ID must be established in Banner prior to execution of the contract and to ensure vendor information is accurate.
   • Please refer to OBFS Policies and Procedures Manual, 8.5 Vendor Setup and Maintenance.
   • If the vendor is already in Banner, verify the vendor information is correct before executing the agreement.
   • The standard payment terms for this template is net 30 days. If an expedited payment is requested, please refer to the Special Payment Requests page for instructions.
   • Vendor ACH payments are preferred. Please contact UPAY for enrollment information.

Related Policies and Procedures

19 Contracts

Last Updated: April 27, 2023