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Payments to Vendors

Non-Purchase Order Invoices

The University of Illinois System standard payment terms are 30 days from the invoice date.

Units should instruct vendors to mail all non-purchase order related invoices directly to the unit that placed the order.

These purchases are limited to a maximum of $499, unless noted on the Travel and Expense Management (TEM) Allowable Payments List. Purchases for items over $499 that are not on this list must be procured using either a purchase order or a P-Card. The P-Card's maximum limit is $4,999.

Non-Purchase Order Invoices, up to $499, are processed in the Travel and Expense management (TEM) system.  The expense date in TEM should match the invoice date, not the date the expense report is created.

  • Upon receipt of the vendor's invoice, the unit must enter the vendor payment in the TEM system as an expense report for electronic routing and approvals.
  • The expense report must contain a correct Banner Vendor Number, Vendor name and address, and correct C-FOAPAL information.    

NOTE: Wire Transfers and encumbrance payments do not go through TEM at this time and must be submitted on a signed Request a General Encumbrance/Wire Transfer Payment form, then scanned and sent via email to:

The TEM Resource Page contains additional information and job aids on how to complete a Vendor Payment in the TEM System.

Last Updated: May 18, 2020



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