iCS Resource Page

Contact Information

Help Desk Information
Phone: 217-333-3102 (from Urbana-Champaign or Springfield) or
312-996-4806 (from Chicago)
Email: iCSHelp@uillinois.edu
Technical Issues - Troubleshooting Guide
UI Desktop Configuration Setup
UI Desktop Verification Instructions
System Requirements Service Desk Request Form

OBFS Policies and Procedures Manual

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Illinois Contract System (iCS)

The Illinois Contract System (iCS) is the University of Illinois System's web-based contract management system. System contracts may be developed, routed, reviewed, approved, and executed within iCS. It also serves as the electronic repository for all fully executed system contracts.

This "iCS Resource Page" is designed to provide resources to use iCS effectively.

For your convenience, documents will open in a new browser window. Unless otherwise indicated, documents are in the Acrobat PDF format and you will need at least Adobe Acrobat Reader to open them.

Click on any link (+) below to learn more.

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Getting Started

This section contains information about the navigational structure, tabs, buttons, icons, and folders within iCS.

System Navigation [Updated: 5/21/19]
Getting Started [Updated: 5/10/19]
Dashboard Navigation [Updated: 5/21/19]
Creating a New Folder [Updated: 05/09/19]
Adjusting Column Preferences [Updated: 05/09/19]
Search [Updated: 05/09/19]

Contract Development

For a detailed explanation of how to create, import, and modify contracts in iCS, click the links below to access "How-To" job aids that provide specific steps for each of these functions.

Using an Existing/Other Party Contract (Importing)
Contract Type and Subtype Definitions [Updated: 5/21/19]
Metadata Definitions [Updated: 5/21/19]
Creating a Contract Request [Updated: 05/09/19]
Importing Related Documents [Updated: 05/10/19]
Versioning [Updated: 10/16/18]

Contract Routing

Contracts are routed for review, approvals, and signatures in iCS using Checklists. Click on the links below to access job aids for selecting and applying checklists, assigning tasks to others, and managing the task from other users.

Checklist Descriptions [posted: 05/10/19]
Routing Via Checklist and Assigning Items [Updated: 05/09/19]
Role Descriptions [Updated: 5/21/19]
Routing to Others Outside of iCS [Updated: 05/09/19]
Managing Checklist Tasks [Updated: 05/10/19]
Assigning a Proxy [Updated: 5/9/19]
Assigning Contracts to OBFS [Updated: 05/09/19]

Executive Approvers (Unit Heads, Deans, Directors, VP's, Chancellors, Vice Chancellors, AVP's)

In iCS, users with a role of unit head, or higher, are referred to as "Executive Approvers." In this section, you will find links to training and job aids specific to Executive Approvers.

iCS Training for Executive Approvers (web-based training)
Approving and Rejecting Tasks [Updated: 05/09/19]
Assigning a Proxy [Updated: 5/9/19]
Comparison Chart - Contract Review [Updated: 5/10/19]

Business Office Functionality

This section contains information necessary to gain system access, perform user maintenance, and manage contract administration and user activity/workload. Click the links below to access related job aids.

Request System Access [Updated: 05/09/19]
Role Descriptions [Updated: 5/21/19]
Reporting [posted: 05/09/19]
iCS Security Role Collection Spreadsheet [posted: 1/15/15]
iCS USC Request User Access (web-based training) [posted: 7/10/14]

Last Updated: May 21, 2019

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