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2015

iBuy 15.3 Release Upgrade - 11/15/15

The iBuy e-procurement system was upgraded on Sunday, November 15, 2015 (iBuy Release 15.3). There is an enhancement in this release that impacts only approvers and invoice acknowledgers. It is described below. There are no other changes that affect end users.

  • iBuy Mobile App
    • Beginning in 15.3, approvers have the ability to access iBuy from an app on a mobile phone. With its initial 15.3 release, the mobile app is used primarily to perform approval tasks for requisitions and invoices. You can approve the documents, view comments and add comments when rejecting/returning, download attachments and view accounting information directly from the app. In addition to approval tasks, you can also view all of your notifications and action items.
    • To install the mobile app on your phone and set up your access, please see the job aid: Setting Up and Approving Requisitions in the iBuy Mobile Applications on the iBuy Training Materials page at this link: /training/materials/iBuy/

Contact

If you have questions about this iBuy upgrade, please contact the OBFS iBuy Production Support.

iBuy 15.2 Release Upgrade - 7/20/15

The iBuy e-procurement system was upgraded on Sunday, July 19, 2015 (iBuy Release 15.2). There are a few changes in this release that impact end-user functionality.  These are:

  • Updates to Supplier Diversity Information
    • Several new state diversity classifications will be available with 15.2.
      • New state diversity classifications are available for selection on the supplier profile. The new classifications are:
      • State of Delaware -
      • Individual with Disabilities Owned Business Enterprise (DE-IWDBE)
      • Minority Business Enterprise (DE-MBE)
      • Service Disabled Veteran Owned Business Enterprise (DE-SDVOBE)
      • Small Business Enterprise (DE-SBE)
      • Veteran Owned Business Enterprise (DE-VOBE)
      • Woman Business Enterprise (DE-WBE)
      • State of California -
      • Disadvantaged Business Enterprise (CA-DBE)
      • Small Business (CA-SB)
      • Women Business Enterprise (CA-WBE)
      • Disabled Veteran Business Enterprise (CA-DVBE) was renamed
  • Supplier Class Information Available When Approving Documents
    • As of 15.2, supplier class information will display with the supplier name on documents within the My Approvals screen. This information will help approvers quickly identify the supplier class to assist in the approval of requisitions, purchase orders and invoices. In addition, you can filter the My Approvals page by supplier class in order to view only documents for a specific supplier class that require your approval.
  • Custom Document Export Enhancements
    • The Custom Document Export feature allows you to export documents with the fields that are most specific to your needs. In 15.2, we have included additional options for the custom document export including:
      • The ability to include internal and external notes in the requisition, purchase order and invoice custom export.
      • The ability to include the Invoiced By value in the invoice custom export.

Contact

If you have questions about this iBuy upgrade, please contact the OBFS iBuy Production Support.

New iBuy Functionality - Approve Invoices via Email - 6/10/2015

As of 6/10/2015, Invoice Acknowledgers now have the ability to approve invoices via email.

In order to do this, two things must first be done. The Invoice Acknowledger must create an email approval code in their iBuy profile.  This code allows them to access the invoice in iBuy through their email.  The Invoice Acknowledger must also enable invoice notification via email in their profile. Unless this is done, the user will not receive emails about invoice approvals.  Please see the Invoice Acknowledgement job aid on the iBuy website.

Contact

If you have questions about this iBuy enhancement, please contact the AITS Service Desk.

iBuy 15.1 Release Upgrade - 3/30/15

The iBuy e-procurement system was upgraded on Sunday, March 29, 2015 (iBuy Release 15.1). There are a few changes in this release that impact end-user functionality. These are:

  • Shopping Favorites User Interface Updates
    • In 15.1, the current interface for Favorites management will be updated. In the current interface, most actions are accessed through a series of buttons or links. The updated interface will roll those actions in to more intuitive drop-down menus. For example, in previous versions, the Edit, Move, Copy and Delete actions are separate links. In 15.1, those actions will all be accessible from an Available Actions drop-down menu, similar to other areas in the application. The Available Actions drop-down menu will allow you to perform an action on multiple favorites. In addition, required fields will be marked with an asterisk (*) instead of simply displaying in bold, as they do currently
  • Ability to Search Shopping Favorites in Favorites Management
    • In 15.1, users will have the ability to search Favorites and Favorites folders. This is useful when there are a large amount of Favorites/folders saved. Users with permission to view and use personal favorites will be able to search personal folders. Users with permissions to view shared folders or who have access to specific shared folder, will be able to search on those folders. Clicking on an item in the search results will take the user directly to the favorite or folder.
  • For further information, see the attached document which shows screenshots of the new functionality.
  • 15.1 Release Functionality Changes

Contact

If you have questions about this iBuy upgrade, please contact the AITS Service Desk.

2014

iBuy 14.3 Release Upgrade - 11/3/14

The iBuy e-procurement system was upgraded on Sunday, November 2, 2014 (iBuy Release 14.3). There are a few changes in this release that impact end-user functionality.  These are:

  • Help Screen Updates
    • The look and feel of the on-screen help has changed.Virtually every area of iBuy has help available by clicking the question mark in that particular screen section.Currently, when the help text is accessed, all of the help information for that page or section displays in a single window. Although the window is opened to the appropriate section, it is then necessary to scroll to any additional help topics within the window. In 14.3, the help text look and feel was updated, making it easier and more efficient for users to utilize the help text. In addition, the help text will be searchable.
  • Ability to Create a Custom Document Search Export in a Single File
    • In 14.2, we added the ability to create a custom document search export. Currently, when a custom export is run, the data is exported in separate files. In 14.3, we will include the option to export all data in to a single file.
  • Ability to Rename Bookmarks
    • Bookmarking pages in iBuy allows you to easily access frequently-used areas of the application. By default, the bookmark name is the same as the page name. As of 14.3, we have added the ability to rename bookmarks, allowing you to change the name to something more meaningful if you so choose.
  • Approver Visibility of POs and Invoices
    • Previously, if an approver user was restricted to seeing only their own orders, they did not have the ability to see all the documents they may have approved. For example, if a user approved a PR that they did not create, they could approve the PR but then could not access it via a requisition search. Similarly, they would not have access to a PO created from a PR they approved. With this release, approvers will have the ability to search and access all documents they approved and that were related to documents they approved. This feature is available for documents created or changed after the 14.3 release.
  • Ability to Upload Multiple Attachments to Documents, Forms and Non-Catalog Items
    • Previously, when attaching files to documents and forms, it was necessary to add them one at a time. As of 14.3, you have the ability to add multiple attachments at one time. In addition to documents and forms, you can add multiple attachments to non-catalog items, which is a new capability in 14.3.
  • Ability to Move Attachments on Forms and Purchasing Documents
    • Organizations are able to include attachments on forms and purchasing documents such as purchase orders and invoices. Attachments can be external, meaning suppliers can view, or internal, meaning only organizations users can view. Currently, in order to change the type, the attachment must be deleted and reattached as the appropriate type. In 14.3, organizations will have the ability change the attachment type, eliminating the need to perform those extra steps.
  • Inactive Users Indicated When Creating a Comment on a Purchasing Document (PO or Invoice)
    • When comments are added to a purchasing document, you have to option of notifying specific users associated with the document (prepared for user, prepared by user, etc.). A list of appropriate users displays and the user creating the comment can select one or more of them for notification. Currently, there is no indication that a displayed user has a status of Inactive. In 14.3, users who are not active will be marked as Inactive.
  • Country of Origin Added to Supplier Profile
    • In some cases, supplier organizations are headquartered in one country, but may have one or more additional locations in other countries. It may be important to a buying organization to know from where the supplier originates. As of 14.3, supplier profile information will include Country of Origin. This field allows organizations to capture information about the country from which the supplier originated.
  • New Date Option for Document Search that Allows you to Search within a Specified Range of Days
    • In 14.3, we have added a new document search date option that allows you to search for documents within a specified range of days. For example, you can search for invoices that were created within 30 - 60 days ago.
  • For further information, see the attached document which shows screenshots of the new functionality.
          14.3 Release Functionality Changes

Contact

If you have questions about this iBuy upgrade, please contact the AITS Service Desk.

iBuy 14.2 Release Upgrade - 7/21/14

The iBuy e-procurement system was upgraded on Sunday, July 20, 2014 (iBuy Release 14.2). There are a few changes in this release that impact end-user functionality. These are:

  • The look and feel of the "View My Profile" page has changed, but the functionality has not.
  • Email Preferences section on "View My Profile" page has been renamed to Notification Preferences.
  • On the iBuy home page, each product showcase (ie., Hosted Catalogs, Lab Supplies Punch-outs) can be collapsed or expanded by the user based on need. This allows the page to be less cluttered.
  • The grand total of amounts invoiced against a purchase order is now shown on the Invoice tab of a Purchase Order document. This applies only to iBuy suppliers who do electronic invoicing (for University of Illinois, this is a limited number of punch-out suppliers).

Contact

If you have questions about this iBuy upgrade, please contact the AITS Service Desk.

iBuy 14.1 Release Upgrade - 3/31/14

The iBuy e-procurement system was upgraded on Sunday, March 30 (iBuy Release 14.1). There are no changes in this release that impact end-user functionality.

Contact

If you have questions about this iBuy upgrade, please contact the AITS Service Desk.

New iBuy User Interface Training Material - 1/14/14

Training materials based upon the upcoming new iBuy user interface have been posted.  The new user interface will be released to all users on January 27, 2014.

To access the new training materials, click the Job Aids & Training Materials link at the upper left then select New iBuy Training from the list of links on the left side of the screen.  There you will find video demos and new versions of job aids reflecting the new iBuy interface.

Contact

If you have questions about this iBuy upgrade, please contact the AITS Service Desk.

2013

iBuy 13.3 Release Upgrade - 11/04/13

The iBuy e-procurement system was upgraded on Sunday, November 3 (iBuy Release 13.3). There are no changes in this release that impact end-user functionality.

Coming Soon: A new user interface is coming in iBuy. SciQuest has made a long term commitment to improve both the look and feel of iBuy as well as to enhance the user experience in order to make interacting with the application easier for the user. Over the last several months their development team has been working on a new user interface that will affect all screens within the iBuy application. We are revising training materials as well as developing webinars and demos that will highlight the new features. The new user interface will be released to all users in late January, 2014.

Contact

If you have questions about this iBuy upgrade, please contact the AITS Service Desk.

iBuy 13.2 Release Upgrade - 07/22/13

The iBuy e-procurement system was upgraded on Sunday, July 21 (iBuy Release 13.2). There are two changes in this release that impact end-user functionality.

  • Two new search criteria have been added to Document Search for POs. When searching POs, under "Status Flags" you can check to search for only those POs "With User Revisions" and/or "With System Revisions".
  • Approvers can currently specify a delegate (known as a substitution in iBuy) to perform their approvals while they are out of the office. Beginning with release 13.2, approvers can specify a date range for those substitutions. The Approvals job aid has been updated to reflect this change.

Contact

If you have questions about this iBuy upgrade, please contact the AITS Service Desk.

New Computer Components, Peripherals and Accessories Contract in iBuy with CDW-G - 7/1/2013

Effective July 1, 2013, University Sourcing is pleased to announce a new contract for computer components, peripherals and accessories with CDW Government LLC (CDW-G) which will continue to be available as a punch-out catalog vendor in iBuy. CDW-G's contract pricing was negotiated to offer additional cost saving alternatives to a wide variety of computer components, peripheral and accessory products. This contract replaces the University's previous contracts with CDW-G, More Direct and Zones which expired on June 30, 2013.

CDW-G's pricing is based on discounts off of nationally advertised prices for specific categories of products. A sample of product categories includes:

  • LCD Panels or Monitors
  • Uninterruptible Power Supplies
  • Hard Disk Drives
  • Memory Module Cards
  • Web Cameras
  • Scanners
  • Blank Tapes (for backups)
  • Digital Cameras
  • Controller Cards
  • Networking Interface Cards
  • Keyboards
  • Mice

Benefits of our contract with CDW-G include:

  • Standard shipping
  • Delivery of in-stock items within 72 hours
  • A defined return policy
  • No minimum order requirement
  • E-Quote catalog functionality

If you have questions about iBuy, please visit www.iBuy.uillinois.edu. University Sourcing will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

Contact

For questions regarding this or other contracts, please Kayci Bohlen at kbohlen@uillinois.edu or 217-244-9177.

Account Codes for Equipment Acquisitions Terminated to Simplify Account Coding - 4/17/2013

Effective Wednesday, April 17, 2013, account codes for equipment acquisitions in the 161* range (161000-161999 for equipment costing $2,500 - $4,999.99) are being phased-out and eventually terminated to simplify account coding. Any new transactions submitted with a 161* account code will be rejected, returned and require resubmission such as:

  • New iBuy orders will be automatically returned for account code correction
  • Banner purchase requests will be rejected during posting and returned for correction
  • P-Card transactions submitted for reconciliation will be rejected and returned

All iBuy and Banner orders with already assigned purchase orders on April 16, 2013 will continue to be allowed to process and pay using the 161* account codes with no need to alter purchase orders or process account code reclassification. In early FY14, the 161* account codes will be completely terminated in Banner.

Starting April 17, 2013, the following account code ranges should be used on all new acquisitions of equipment needing to be tagged and tracked in Banner based on dollar costs as follows:

  • 127* - Equipment costing $500 - $4,999.99 (non-capitalized tagged equipment)
  • 163* - Equipment costing $5,000.00 and more (capitalized tagged equipment)

Small equipment and supplies account codes will remain unchanged as follows:

  • 121*, 122*, 124* - Supplies and small equipment accounts unchanged
  • 126* - Equipment costing $100 - $499.99 unchanged (equipment not tracked in Banner)

Contact

Please pass this information onto personnel in your unit that handle procurement for equipment. If you have questions or concerns, please contact Jeff Weaver in University Property Accounting and Reporting at jweaver2@uillinois.edu or 217-244-7978.

iBuy 13.1 Release Upgrade - 03/25/2013

The iBuy e-procurement system was upgraded on Sunday, March 24 (iBuy Release 13.1). There are no changes in this release that impact end-user functionality.

Contact

If you have questions about this iBuy upgrade, please contact the AITS Service Desk.

2012

iBuy 12.3 Release Upgrade - 11/05/2012

The iBuy e-procurement system was upgraded on Sunday, November 4 (iBuy Release 12.3). Release enhancements include:

  • New look on home screen - forms now have their own showcase area
  • New look on home screen - each sticker has an icon defining its type
  • New look Approvals tab with document filters
  • New separate tabs under Approvals for Outbox, Substitutions, and Notifications
  • New filter option in document search - document has attachments

Note: More information on these changes available at:

12.3. Release User Information

Existing training materials (www.iBuy.uillinois.edu) will reflect these changes in the near future.

Contact

If you have questions about this iBuy upgrade, please contact the AITS Service Desk.

iBuy Vendor's Name Changes to Illini Uni Union Tech Zone - 10/04/2012

Illini Union Flash Drive has changed its name to Illini Union Tech Zone.

Illini Union Tech Zone offers a wide variety of products via their iBuy catalog including Apple products and software, computer hardware maintenance and support, and computers.

Illini Union Tech Zone is Apple-certified to repair Apple computers. This service includes both warranty and out-of-warranty repairs. Illini Tech Zone offers free pickup and delivery service for University of Illinois departments within the Urbana campus area. If you have a computer repair request, please submit the online Repair Form at http://union.illinois.edu/shop/techzone.

Department orders that are shipped outside the University of Illinois Urbana-Champaign campus are charged standard UPS shipping charges, plus insurance. This includes the Springfield and Chicago campuses as well as the University of Illinois Extension Offices.

Contact

For questions, please contact Illini Union Tech Zone at (217) 244-7938.

Contract Change Announcements - Life Science Products - 08/02/2012

University Sourcing announces three (3) contract changes, effective August 1, 2012. Applied Biosystems, Fermentas and Sanyo North America have been acquired by Life Technologies, Fisher Scientific and Panasonic North America respectively. All purchases should be placed with the new contract vendors and the Applied Biosystems, Fermentas and Sanyo North America's catalogs have been disabled as of August 1, 2012.

Visit (http://apps.obfs.uillinois.edu/news/dsp_news.cfm?TS=20120802141336413) for complete information.

iBuy 12.2 Release Upgrade - 07/23/2012

The iBuy e-procurement system was upgraded on Sunday, July 23rd (iBuy Release 12.2). Release enhancements include:

  • Improved shopping experience around empty search results
  • Improved navigation between approval documents
  • New date options in document search

Note: More information on these changes available at:
12.2 Release User Information

Existing training materials (www.iBuy.uillinois.edu) will reflect these changes in the near future.

Contact

If you have questions about this iBuy upgrade, please contact the AITS Service Desk.

New Janitorial Contract in iBuy with Laport - 07/02/2012

University Sourcing is pleased to announce a new janitorial contract with Laport which is available as a catalog vendor in iBuy. We are excited to offer a wide-variety of Janitorial Supplies under our new janitorial contract effective July 1, 2012.

Laport's contract pricing was negotiated to offer additional cost saving alternatives to many janitorial products. This contract replaces the University's previous contract with AmSan/Vonachen which expired on June 30, 2012. All janitorial purchases should now be placed via Laport, Inc.'s new iBuy catalog.

Laport's pricing includes up to 50% discounts on core list items which represent 80% of the University's total spend for supplies and up to an additional 40% in discounts on commonly purchased janitorial supplies, including:

  • Absorbents, brooms, mops, brushes and accessories
  • Cleaning and disinfecting solutions, cleaning rags, cloths or wipes

Benefits of our contract with Laport include:

  • 22% Goal for Diverse Vendor Supplies
  • Standard shipping
  • Next day delivery of stocked items ordered by 2:00 p.m.
  • "No hassle" return policy including no restocking charges for items returned within 30 days
  • No minimum order requirement

If you have questions about iBuy, please visit www.iBuy.uillinois.edu.

University Sourcing will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

Contact

For questions regarding this or other contracts, please Kayci Bohlen at kbohlen@uillinois.edu or 217-244-9177.

Detail Commodity Codes Now Available in iBUY - 05/15/2012

The complete list of detail level commodity codes is now available for use in the iBuy system. This includes the detail level codes that must be used to categorize equipment. Detail codes should be used instead of high level codes to ensure accurate financial reporting and control of fixed assets. For example, when purchasing a desktop, the detail commodity code 20453 should be used instead of the high level major category code of 20400.

Correctly coding equipment and property at the detail level is important because the codes affect many activities in the life cycle of the equipment. A commodity code assigns a useful life to an item, determining the amount of annual depreciation for capitalized assets. If the commodity code for an item does not have the appropriate detail, the item will not be classified or depreciated correctly, which may cause difficulties in processing a new acquisition in FABweb, conducting the biennial inventory, calculating Facilities and Administration (F&A) or service activities rates, or responding to auditors' questions.

More information about commodity codes is available at the links below:

Importance of Accurate Equipment Coding

Equipment Management (link to commodity code table is listed under "Helpful Links")

Contact

Questions related to this information may be directed to:

Jeff Weaver, for questions regarding using commodity codes in accord with equipment purchases, (217) 244-7978 or jweaver2@uillinois.edu.

Julie Jarvis, for questions related to the impact of commodity codes on F&A or services rates, (217) 244-7033 or jjarvis@uillinois.edu.

iBuy 12.1 Release Upgrade - 03/26/12

The iBuy e-procurement system was upgraded on Sunday, March 25th (iBuy Release 12.1).
Release enhancements include:

  • Supported Browsers: IE9, Chrome 17, Firefox 10, Safari 5.1 and Opera 1
  • History has been replaced by Document Search
  • Document Search
    • New filters
      • All Documents (Requisitions, Purchase Orders and Invoices)
      • My Department
      • Predefined date filters (Yesterday, Today, Last Week, etc.)
      • Total Amount
      • Participants
      • Workflow Step
      • Form Type
    • Saved Searches and shortcuts to Saved Searches
    • Shared Searches
    • Recurring exports for Last Week and Last Month
  • Contract Manager has been activated along with the 12.1 Release and is available as a new tab on the menu bar

Note: More information on these changes available at:
12.1 Release User Information

Existing training materials (www.iBuy.uillinois.edu) will reflect these changes in the near future.

If you have questions about this iBuy upgrade, please contact the AITS Service Desk.

ChemGlass - New Hosted Catalog - 01/10/12

OBFS Sourcing is also pleased to announce ChemGlass as a hosted catalog vendor in iBuy.

ChemGlass is a University strategic supplier that offers cost saving alternatives to many scientific glassware and bio-chemistry related supplies & products. Benefits of this strategic supplier contract include:

  • 10-20% discount on various life science products.
  • Standard shipping included.
  • In-Stock items will be shipped within 24 hours of receipt.
  • Returns require an authorization number & are subject to return shipping fees.
  • No Minimum Orders.

The ChemGlass catalog is now available in the iBuy application effective January 10th, 2012. Additional details regarding this vendor and other University-wide contracts are available on Procurement Contracts Search (http://www.source.uillinois.edu), the University's contract repository.

If you have questions about iBuy, please visit www.iBuy.uillinois.edu.

OBFS Sourcing will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

Contact

For questions regarding this or other contracts, please contact Kayci Bohlen at kbohlen@uillinois.edu or 217-244-9177.

New Life Science Catalogs Available - 01/09/12

OBFS Sourcing is pleased to announce a new contract with Sigma-Aldrich. Changes to the previous Sigma-Aldrich were implemented in a new iBuy catalog on January 1, 2012. Changes to Sigma's catalog include:

  • Up to 62% discount on various product categories
  • Shipping Fee Structure
    • Orders equaling $300 or more will be accessed a $3.00 charge.
    • Orders less than $300 will be accessed a $23.00 charge.
  • In-Stock items ordered will be processed same day.
  • No Minimum Orders
  • Returns may be subject to 20% processing fee; Items which are refrigerated, frozen, etc. are not eligible for returns.

OBFS Sourcing is also pleased to announce BioCorp and Santa Cruz as hosted catalog vendors in iBuy.

BioCorp is a University strategic supplier that offers cost saving alternatives to many science supplies & preserved specimens. Benefits of this strategic supplier contract include:

  • 5% discount on science/biology/anatomy products.
  • Standard shipping included.
  • Orders placed before 2:00pm Central time for in stock items will be shipped the same day.
  • "No hassle" return policy including; no restocking charges items returned within 30 days.
  • No Minimum Orders.

Santa Cruz is a University strategic supplier that offers cost saving alternatives to many life science reagents, laboratory supplies & biochemicals related supplies & products. Benefits of this strategic supplier contract include:

  • 2% discount on cell/tissue cultures, chemicals & other general life science products (consumables).
  • Shipping Charges apply to this contract.
  • Orders placed before 4:30pm Central time for in stock items will be shipped same day.
  • Returns are not applicable.
  • No Minimum Orders.

BioCorp and Santa Cruz's catalogs are now available for use in the iBuy application effective January 9th, 2012. Additional details regarding these vendors and other University-wide contracts are available on Procurement Contracts Search (http://www.source.uillinois.edu), the University's contract repository.

If you have questions about iBuy, please visit www.iBuy.uillinois.edu.

OBFS Sourcing will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

Contact

For questions regarding this or other contracts, please contact Kayci Bohlen at kbohlen@uillinois.edu or 217-244-9177.

2011

iBuy 11.3 Release Upgrade - 11/07/11

The iBuy e-procurement system was upgraded on Sunday, November 6th (iBuy Release 11.3). Release enhancements include:

  • A more visually appealing user interface - 508 compliant.
  • User search begins with Last Name.
  • New Document Search functionality available to search requisitions, purchase orders, and invoices.
  • Next and Previous links available in Quick View for easier browsing.
  • New Document Quick View for invoices.
  • Approver can apply substitute to all folders at once.
  • Approver's sorting preference will be remembered on approval screens.

Note: More information on these changes available at:
11.3 Release User Information

Existing training materials (www.iBuy.uillinois.edu) will reflect these changes in the near future.

If you have questions about this iBuy upgrade, please contact the AITS Service Desk.

*NEW* IT CONSULTING CONTRACTS FORM AVAILABLE - 10/27/11

There is a new form available in iBuy for purchasing IT consulting services, specifically for contracts obtained as a result of RFP # 1JAM1106. The form is located under University Forms on the iBuy Home/Shop page. For more information regarding RFP # 1JAM1106, please see the IT Consulting Contracts website:
https://www.uillinois.edu/cio/services/it_consulting_contracts/.

If you have any questions, please contact Kayci Bohlen, University Sourcing, at kbohlen@uillinois.edu.

*NEW* UNIFIED COMMUNICATIONS FORMS AVAILABLE - 10/21/11

New Unified Communications at Illinois Initiative! There are three new forms available for purchasing UC products (headsets, handsets, IP phones, etc.). UC equipment can be purchased from OfficeMax, Midwest Computers, and More Direct using their respective UC forms located under University Forms on the Home/Shop page. For more information, click on the following link:
https://techservices.illinois.edu/services/lyncskype-business.

If you have any questions, please contact Kayci Bohlen, University Sourcing, at kbohlen@uillinois.edu.

WESCO PUNCHOUT UPDATE: ENHANCED DISCOUNTS OFFERED - 08/17/11

University Sourcing is pleased to announce an updated WESCO catalog available as a punchout vendor in iBuy. We are excited to offer enhanced discounts for Electrical Supplies.

WESCO's contract pricing was negotiated to offer additional cost saving alternatives to many electrical products. WESCO's pricing includes an additional 11% savings on commonly purchased electrical supplies, as well as an additional 5 - 80% discount on the Manufacturer/Products Lines to include:

  • Phillips Lighting
  • Siemens Electrical Distribution
  • Yaskawa
  • Advance Transformer Company
  • Wire: Copper Building Wire
  • Hammond Manufacturer
  • Cutler-Hammer Distribution & Controls
  • Mohawk/CDT

Benefits of our contract with WESCO include:

  • Standard shipping included.
  • Next day delivery of stocked items ordered by 4:00pm
  • "No hassle" return policy including; no restocking charges items returned within 30 days.
  • Dedicated University customer service representative on the UIUC & UIC campuses to provide immediate assistance with product questions and other guidance; including non-catalog and special sourcing orders.
    • UIUC: Terry Gustafson (217-239-6554 or tgustafson@wesco.com) is a customer service representative with over 20 years of electrical experience and 10 years of working experience with the University.
    • UIC: Greg Clark (773-650-7439 or gregclark@eescodist.com) is a customer service representative with over 30 years of electrical experience and 3 years of working experience with UIC with a previous employer.
  • No Minimum Orders.

WESCO values include:

  • Onsite Customer Service
  • Lean Value Creation Process
  • Broad Array of Products to include Green alternatives

WESCO's punchout pricing change is active. To ensure you are receiving the best price available be sure to re-create any favorites you may have saved in your iBuy preferences. Additional details regarding WESCO and other University-wide contracts are available in Procurement Contracts Search (http://www.source.uillinois.edu), the University's contract repository.

If you have questions about iBuy, please visit www.iBuy.uillinois.edu.

University Sourcing will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

Contact

For questions regarding this or other contracts, please contact Kayci Bohlen at kbohlen@uillinois.edu or 217-244-9177.


iBuy 11.2 Release Upgrade - 07/24/11

The iBuy e-procurement system was upgraded on Sunday, July 24th (iBuy Release 11.2).

Release enhancements include:

  • Browser Support added for Windows 7, Firefox 4.0, iPadhardware, and iOS4.
  • Users can store commonly used accounting code combinations as favorites in their profiles.
  • User can now select to view all comments or history information for all associated documents (requisitions, purchase orders, and invoices) on a single tab.
  • User can view the future requisition number in draft carts and can search for draft carts by this future requisition number.
  • User can retain access to PR/PO where s/he is the "Prepared By" user.
  • User can receive email notifications on an order where s/he is the "Prepared By" user.
  • Default profile values of the "Prepared For" user are available for the "Prepared By" user.
  • User can copy shipping address from the header to all lines.
  • Approver can approve, reject or return a requisition directly from an email notification. Email notification contains more details about the requisition.
  • Approver can filter approval queues by custom fields.

Note: More information on these changes available at:
11.2 Release User Information

Additional training materials are available under Training Resources at (www.iBuy.uillinois.edu).

Contact

If you have questions about this iBuy upgrade, please contact the AITS Service Desk.


Henry Schein - New Punch-out Catalog - 06/23/11

University Sourcing is pleased to announce Henry Schein, Inc. as a new punch-out catalog vendor in iBuy.

Henry Schein is a University contract supplier that offers dental supplies and equipment. Benefits of this contract include:

  • 10% discount on hand piece and small equipment
  • 10% discount on house repairs
  • 5% discount on manufacturer repair services
  • 10% discount on film, anesthetic, and allow 20% discount on all other non-equipment consumable purchases
  • Standard Shipping included. Additional charges apply for special handling (next day air, hazardous materials, etc.)

University Sourcing will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

Contact

For questions regarding this or other contracts, please contact Kayci Bohlen at kbohlen@uillinois.edu or 217-244-9177.

If you have questions about iBuy, please visit www.iBuy.uillinois.edu.


iBuy FY 11 Year End Close Information - 06/14/11

  • June 28, 2011 - Departments should no longer use FY11 state funds on orders under $5,000.
  • June 30, 2011 - All state funded orders should be approved and out of all the department approval queues. **It is imperative that FY11 state fund iBuy orders are all approved and posted to Banner to assure FY11 state funding. This will allow time for requisitions to pass through departmental approval queues. Departments should follow up on these orders to ensure they are approved.
  • June 30, 2011 - All iBuy requisitions remaining on FY11 state funds will be rejected by Banner if they have not been completed and approved.
  • June 30, 2011 - FY11 state fund (100011) will be inactivated from use in iBuy.
  • July 1, 2011 - FY12 state fund (100012) will be activated for use in iBuy.
  • July 1, 2011 - If anyone has a state fund (100011) as part of their default FOAPAL in their profile this will need to be updated manually by the individual user.
  • July 15, 2011 - All iBuy departmental approval queues need to be cleared out before the July 18th year end roll.
  • Please note: Any requisition remaining in an iBuy approval queue before the year end roll will not be able to be processed into FY11 Banner Purchase Order after the year end roll on July 18, 2011. This requires a final action, i.e., approval or rejection of all requisitions (regardless of source of funds) in the department approval queues. In the event a requisition is left in an approval queue during the July 16th year end roll, it should be withdrawn, copied, and re-submitted on July 18th, 2011 with the appropriate FY12 FOAPAL.

Contact

For questions contact the AITS Service Desk:

312-996-4806 (UIC)
217-333-3102 (UIS and UIUC)
servicedeskaits@uillinois.edu


New Hosted Catalog - UIUC Illini Flash Drive - 04/19/11

OBFS iBuy Production Support would like to announce the addition of a new internal supplier on the iBuy application.  UIUC Illini Flash Drive offers a hosted catalog that contains computer supplies and accessories. 

For questions regarding the new hosted catalog, please contact Scott McCartney at 217-333-3955.

For questions regarding other iBuy catalogs, please contact Kayci Bohlen at 217-244-9177.

For questions regarding the iBuy application, please go to the iBuy website at www.ibuy.uillinois.edu.


Promega PunchOut Update: Easier Navigation and In-Depth Product Information - 04/04/11

Promega's new PunchOut site brings you an easier-to-navigate and more intuitive online catalog. Use the Search to find products quickly, or add the items directly to your cart when you know the catalog number. Find links to Protocols, Articles and related Resources on every catalog page.

Note: More information on these changes is available at:
Promega PunchOut April 2011

Thank you for shopping Promega!


Orders for DELL Products Must be Processed in iBuy Effective May 1 - 03/31/11

The Office of University Sourcing and DELL have worked together to bring DELL's Premier website functionality to iBuy, with enhanced order-creating features. You can now use the DELL punch-out catalog in iBuy to:

  • View products from DELL's Premier website while in the iBuy system
  • Instantly build your own e-quotes and return them to the iBuy system
  • Retrieve previously saved e-quotes by simply recalling the email address associated with the quote
  • Avoid confusion with out-of-date quotes since these are removed automatically from the DELL system when they expire
  • Take advantage of standard 7-day shipping, which will not be charged to units because it is included in all orders

To ensure accuracy of product and quote information, and to expedite the ordering process, all DELL orders must now be processed using iBuy. Dell's Premier website will no longer accept purchasing card orders as of May 1, 2011.

DELL's Premier website will still be available to view products and build e-quotes. As noted above, e-quotes built in DELL's Premier website can be retrieved in iBuy through the Quick Links feature, located in the upper right corner of DELL's punch-out, and by entering the email address associated with the quote.

iBuy is the University online purchasing system designed to provide cost savings to departments through strategic contracts that have been negotiated with best pricing based on volume.

Not currently an iBuy user? Contact your Unit Security Contact (http://www.obfs.uillinois.edu/iBuy/get_started/) to gain access and start shopping today!

Contact

For questions regarding DELL or other vendors in iBuy, please contact Kayci Bohlen, University Sourcing, at kbohlen@uillinois.edu or 217-244-9177.

For more information about iBuy, please visit www.iBuy.uillinois.edu.


iBuy 11.1 Release Upgrade - 03/28/11

The iBuy e-procurement system was upgraded on Sunday, March 27th (iBuy Release 11.1). Release enhancements include:

  • Ability to Edit Commodity Code for Multiple Lines
  • Simple Shipping Edit

Note: More information on these changes is available at:
11.1 Release User Information

Existing training materials (www.iBuy.uillinois.edu) will reflect these changes on March 28th.

Contact

If you have questions about this iBuy upgrade, please contact the AITS Service Desk


More Suppliers Displayed in iBuy Search Results - 03/17/11

Level 2 Search functionality has recently been implemented by CDWg, Invitrogen, OfficeMax, VWR, and Sigma-Aldrich. These suppliers will now show up in your search results.

Punchout Suppliers who have Level 2 Store functionality will display in the search results with a link to their punchout. Clicking on the link will redirect you to the supplier's punchout, and you will need to initiate the item search within the catalog. Level 2 Store suppliers are: CDWg, Invitrogen, OfficeMax, and VWR.

Punchout Suppliers who have Level 2 Product functionality will display in the search results with a link to the item on their punchout. Clicking on the link will redirect you to the item within the supplier's punchout, and you will add the item to your cart and checkout following normal checkout procedures. Level 2 Product suppliers are: Applied BioSystems, Promega, Sigma-Aldrich, and WW Grainger.

Hosted catalog suppliers already display in search results. University Sourcing is working to provide a keyword search for suppliers who are not hosted catalogs and who do not have the Level 2 Search capabilities at this time. A complete list of catalog suppliers in iBuy can be found by clicking on the Vendors link found at: www.obfs.uillinois.edu/iBuy/overview/.

If you have questions, please contact the AITS Service Desk at servicedeskaits@uillinois.edu.


2010

iBuy 10.3 Release Upgrade - 11/08/10

The iBuy e-procurement system was upgraded on Sunday, November 7th (iBuy Release 10.3). Release enhancements include:

  • Internet Explorer 6 is no longer a supported browser
  • New Shopping Cart Experience
  • Improved Checkout Process
  • Improved Error Handling
  • Monetary Calculations displayed in cFOAP split
  • Increased Font Size throughout iBuy application
  • Quick View available on Requisition and Purchase Order Search Results
  • Copy Favorites from One User to Another
  • One-click Requisition Reject for Approvers
  • Updated User Interface for PO Clauses for Buyers

Note: More information on these changes is available at:
10.3 Release User Information

Existing training materials (www.iBuy.uillinois.edu) will reflect these changes on November 8.

Contact

If you have questions about this iBuy upgrade, please contact the AITS Service Desk


United Visual and SKC Communications - 10/20/10

University Sourcing is pleased to announce two new audio visual vendors, United Visual, Inc. and SKC Communication Products, Inc. as catalog vendors in iBuy. 

United Visual is a punch-out catalog vendor that offers a wide range of audio visual equipment, supplies & products.  The contracts provide many benefits to customers, including:

  • In-stock inventory of all key brands and products in high demand, such as projectors, projector lamps, cables, etc.
  • Orders placed before 2:00PM for in-stock items will be shipped the same day.
  • Standard 30-day returns
  • Standard Ground Shipping
  • Discounts range from 5-55% on all products.

SKC Communication Products, Inc. is a hosted catalog vendor and offers a wide range of audio visual equipment, supplies & products.  The contracts provide many benefits to customers, including:

  • Large in-stock inventory of basic audio visual products.
  • Orders placed before 2:00PM for in-stock items will be shipped the same day.
  • Customer training programs available.
  • Standard 30-day returns.
  • Discounts range from 5-51% on all products.

The contracts have been established as master contracts and are eligible for additional discounting for certain special and/or large volume orders. In those instances, faculty and staff should contact Kayci Bohlen at 244-9177 for additional assistance.

Additional details regarding these vendors and other University-wide contracts are available in Procurement Contracts Search, the University's contract repository. 

University Sourcing will continue enhancing the selection of catalogs available in the iBuy system.  As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

Contact

If you have questions about iBuy, please visit www.iBuy.uillinois.edu


iBuy 10.2 Release Upgrade - 07/26/10

The iBuy e-procurement system was upgraded on Sunday, July 25th (iBuy Release 10.2). Release enhancements include:

  • Changes in Product Search results to better match the user's expectations. 
  • Ability to select multiple values for filters within the updated Filter Search box.
  • Ability to search by Manufacturer.
  • Ability to Change Supplier in Available Actions/Options drop down box in a cart.
  • Cannot add external notes and attachments to cXML orders (punchout).
  • Ability to fix errors on requisitions; thus eliminating rejected orders.

Note: More information on these changes available at:
10.2 Release Upgrades - User Information

Existing training materials (www.iBuy.uillinois.edu) will reflect these changes on July 26th.

Contact

If you have questions about this iBuy upgrade, please contact the AITS Service Desk.


New Route to Purchasing Form - 07/23/2010

A new Route to Purchasing form is now available for iBuy non-catalog orders. Use of this form will cause the transaction to route to Purchasing regardless of the dollar amount of the requisition.

You must use this form for any of the following restricted purchases:

  • Rental agreements
  • Any purchase requiring an authorized signature
  • Any vendor terms and conditions different from U of I terms and conditions 
  • Any vendor contract or agreement that goes with the order that would need reviewed 
  • Any shipment that goes through customs 
  • Telecommunications equipment 
  • Weapons or ammunition 
  • Charter air or bus service 
  • Lab or specialty gases 
  • Laboratory or office moving for external vendors 
  • Onsite Services 
  • High Power Lasers 
  • Non-denatured Ethyl Alcohol

You may also use this form for any other purchase you would like Purchasing to review before the order is routed to the vendor.

Training materials can be found at:

http://www.obfs.uillinois.edu/iBuy/training_resources

Click on Job Aids>Route to Purchasing Form


DELL - Enhanced Catalog - 07/21/2010

University Strategic Procurement is pleased to announce an enhanced DELL catalog available as a punch-out vendor in iBuy. We are excited to offer expanded selection and offer an enhanced selection of catalog products for your technology requirements.

DELL's contract pricing was negotiated to offer additional cost saving alternatives and increased selection. DELL's catalog now offers additional bundle discounts and accessories.

Benefits of our contract with DELL include:

  • Large offering of microcomputers and accessories.
  • Access to new products such as toner, sever products, etc.
  • Standard 3-5 day ground shipping included.
  • 30 day return policy; credit return authorization number required.

DELL's punch-out pricing will change as of July 20, 2010. Additional details regarding DELL and other University-wide contracts are available in Procurement Contracts Search, the University's contract repository.

iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs. Place your DELL orders through iBuy to ensure:

  • You are using the most cost-effective ordering method available.
  • You are getting the best overall value.
  • Your order is sent to the vendor within minutes of receiving the necessary approval.

If you have questions about iBuy, please visit www.iBuy.uillinois.edu.

University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

Contact

For questions regarding this or other contracts, please Kayci Bohlen at kbohlen@uillinois.edu or 217-244-9177.


Invitrogen - New Punchout Catalog - 07/19/2010

University Strategic Procurement is pleased to announce Invitrogen as a new punchout catalog vendor in iBuy.

Invitrogen is University contract supplier offering a wide range of life science products. The contract provides many benefits to customers, including:

  • Wide range of Invitrogen life science supplies including:
    • Molecular Biology
    • Cell/Tissue Cultures
    • Drug Discovery
    • Biochemistry
    • Medical diagnostics/Imaging/Monitoring Equipment
    • Clinical Research
    • Chemicals/Reagents/Assays
    • Other General Life Science Products (consumables)
  • 2 - 5 day delivery of stocked items, 10 - 12 day delivery on non-stocked items.
  • 10 day return policy. Customer Service (1-800-955-6288) approval and return authorization number is required for all returns.

Please note that the shipping charges are not covered as part of this contract. Additional details regarding Invitrogen and other University-wide contracts are available in Procurement Contracts Search, the University's contract repository.

iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs. Place your Invitrogen orders through iBuy to ensure:

  • You are using the most cost-effective ordering method available.
  • You are getting the best overall value.
  • Your order is sent to the vendor within minutes of receiving the necessary approval.

If you have questions about iBuy, please visit www.iBuy.uillinois.edu.

University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

Contact

For questions regarding this or other contracts, please contact Kayci Bohlen at 217-244-9177 or kbohlen@uillinois.edu


OfficeMax - Enhanced Catalog Available - 07/01/2010

University Strategic Procurement is pleased to announce an enhanced OfficeMax catalog available as a punchout vendor in iBuy. We are excited to offer expanded selection and offer enhanced discounts for Office Supplies.

OfficeMax's contract pricing was negotiated to offer additional cost saving alternatives to many brand-name office supply products. OfficeMax's pricing includes an additional 10% savings on commonly purchased office supplies, as well as an additional 34 -59% discount on the following categories:

  • Paper Products
  • Misc. Supplies
  • Toner & Ink
  • Office Equipment
  • Writing Utensils
  • Misc. Furniture
  • Adhesive Products
  • Paper
  • Lunchroom Supplies
  • Hygiene Supplies
  • Data Storage
  • Packing Materials
  • Batteries

Benefits of our contract with OfficeMax include:

  • Standard shipping included.
  • Next day delivery of stocked items ordered by 4:00pm
    • Over 98.5% of deliveries made within 24 hours
  • "No hassle" return policy including; no restocking charges for stocked items.
  • Dedicated University customer service representative to provide immediate assistance with product questions and other guidance; including non-catalog and special sourcing orders.
    • Paula Oliger (217-244-8305 or oliger@illinois.edu) is a veteran customer service representative with 15 years of experience to Universities.
  • No Minimum Orders.

OfficeMax values include:

  • Customer Satisfaction
  • Supplier Diversity Program
  • Growing recycled product and environmentally preferable product categories (Green Initiative)

OfficeMax's punchout pricing will change as of July 1, 2010. To ensure you are receiving the best price available be sure to re-create any favorites you may have saved in your iBuy preferences. All favorites currently saved within the OfficeMax punchout will automatically update. Additional details regarding OfficeMax and other University-wide contracts are available in Procurement Contracts Search, the University's contract repository.
iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs.  Place your OfficeMax orders through iBuy to ensure:

  • You are using the most cost-effective ordering method available.
  • You are getting the best overall value.
  • Your order is sent to the vendor within minutes of receiving the necessary approval.

If you have questions about iBuy, please visit www.iBuy.uillinois.edu.

University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system.  As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

Contact

For questions regarding this or other contracts, please contact Kayci Bohlen at 217-244-9177 or kbohlen@uillinois.edu


Sanyo - New Hosted Catalog - 06/28/2010

University Strategic Procurement is pleased to announce Sanyo as a new hosted catalog vendor in iBuy. 

Sanyo is a University contract supplier that offers cost saving alternatives to many brand name life science products including the following categories:

  • Molecular Biology
  • Cell/Tissue Culture
  • Drug Discovery
  • BioProduction
  • BioChemistry
  • Clinical Research

Benefits of our contract with Sanyo include:

  • 40-46% discount off list prices.
  • Standard shipping included.
  • 24-hour response time for quotes.

Additional details regarding Sanyo and other University-wide contracts are available in Procurement Contracts Search, the University's contract repository.
iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs.  Place your Sanyo orders through iBuy to ensure:

  • You are using the most cost-effective ordering method available.
  • You are getting the best overall value.
  • Your order is sent to the vendor within minutes of receiving the necessary approval.

If you have questions about iBuy, please visit www.iBuy.uillinois.edu.

University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system.  As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

Contact

For questions regarding this or other contracts, please Kayci Bohlen at kbohlen@uillinois.edu or 217-244-9177.


iBuy FY10 Year End Close Information - 06/01/2010

  • June 1, 2010 - - iBuy completed and approved requisitions between $5,000 and up to $50,000 must be received in Purchasing to assure FY10 funding.
  • June 25, 2010 - departments should no longer use FY10 state funds on iBuy orders under $5,000. **It is imperative that FY10 state fund iBuy orders are all approved and posted Banner PO's to assure FY10 state funding.  Meeting this deadline should allow time for requisitions to pass through departmental approval queues.  Departments should follow up on these orders to ensure they are approved.
  • June 30, 2010 - FY10 state fund (100010) will be inactivated from use in iBuy. 
  • June 30, 2010 - (close of business) all state funded orders should be approved and out of all the department approval queues.
  • June 30, 2010 - (close of business) all iBuy requisitions remaining on FY10 state funds will be cancelled.
  • July 1, 2010 - FY11 state fund (100011) will be activated for use in iBuy.
  • July 1, 2010 - FY10 state fund (100010) default FOAPAL in iBuy personal profiles will need to be updated manually to FY11 (100011) by the user.
  • July 16, 2010 - all iBuy departmental approval queues need to be cleared out before the July 18th year end roll.
  • Please note: Any requisition remaining in an iBuy approval queue before the year end roll will not be able to be processed into an FY11 Banner Purchase Order after the year end roll on July 18, 2010.  This requires a final action, i.e., approval or rejection of all requisitions (regardless of source of funds) in the department approval queues.  In the event a requisition is left in an approval queue during the July 17th year end roll, it should be withdrawn, copied, and re-submitted on July 19, 2010 with the appropriate FY11 FOAPAL.

Contact

For questions please contact the AITS Service Desk:

312-996-4806 (UIC)
217-333-3102 (UIS and UIUC)
servicedeskaits@uillinois.edu


Applied Biosystems - New Punchout Catalog - 06/01/2010

University Strategic Procurement is pleased to announce Applied Biosystems as a new punchout catalog vendor in iBuy.

Applied Biosystems is University contract supplier offering a wide range of life science products.  The contract provides many benefits to customers, including:

  • Large offering of molecular biology products.
  • Up to 30% off list price.
  • Same day shipping for in-stock orders received before 2:00 PM.
  • No hassle return policy.

Please note that the shipping charges are not covered as part of this contract.  Additional details regarding Applied Biosystems and other University-wide contracts are available in Procurement Contracts Search, the University's contract repository.

iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs.  Place your Applied Biosystems orders through iBuy to ensure:

  • You are using the most cost-effective ordering method available.
  • You are getting the best overall value.
  • Your order is sent to the vendor within minutes of receiving the necessary approval.

If you have questions about iBuy, please visit www.iBuy.uillinois.edu.

University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system.  As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

Contact

For questions regarding this or other contracts, please contact Kayci Bohlen at 217-265-6296 or kbohlen@uillinois.edu.


VWR - New Punchout Catalog - 05/24/2010

University Strategic Procurement is pleased to announce an enhanced VWR catalog now available as a punchout vendor in iBuy.  We are excited to offer expanded selection and competitive pricing for laboratory and scientific supplies.

VWR's contract pricing was negotiated in coordination with and offered to all Big Ten Universities and offers cost saving alternatives to many brand-name lab supply products.  The product line offered includes laboratory supplies, instrumentation and equipment, life science tools, chemicals, media, chromatography supplies and equipment, safety products, lab furniture, laboratory animal supplies, and cleanroom products.

Benefits of our contract with VWR include:

  • Standard shipping included; freight pre-paid by VWR.
  • Next day delivery of stocked items.
    • Over 98% of deliveries made within 24 hours
  • "No hassle" return policy; including no restocking charge for unused stock items.
  • Dedicated account manager to provide immediate assistance with product questions and other guidance.
  • Equipment setup and demonstration at no cost.

VWR's GE product line which was available as a hosted catalog is now turned off and all VWR products including GE are available through the punchout which makes your ordering experience easier.  Additional details regarding VWR and other University-wide contracts are available in Procurement Contracts Search, the University's contract repository.

iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs.  Place your VWR orders through iBuy to ensure:

  • You are using the most cost-effective ordering method available.
  • You are getting the best overall value.
  • Your order is sent to the vendor within minutes of receiving the necessary approval.

If you have questions about iBuy, please visit www.iBuy.uillinois.edu.

University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system.  As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

For questions regarding this or other contracts, please contact Kayci Bohlen at kbohlen@uillinois.edu or 217-265-6296.

Contact


New iBuy Functionality - e-Invoice - 05/17/2010

In an effort to streamline processes and improve efficiencies at the University of Illinois, the Office of Business and Financial Services (OBFS) has implemented e-Invoice, a new functionality within iBuy. e-Invoice replaces the current manual, paper-based invoice process with an electronic solution. e-Invoice will allow participating iBuy catalog vendors to submit invoice data electronically, eliminating various costs to the University. CDWg and Sigma-Aldrich are the first catalog vendors to be implemented with additional vendors added by a phased-in approach.

Click here to access the web-based training (WBT) for e-Invoice, which will provide you with important information and task simulations.  In addition to the WBT, there is a new job aid available to assist you with the task of Invoice Acknowledgement.

If you have questions or need assistance, please contact the AITS Service Desk at servicedeskaits@uillinois.edu.


New iBuy Roles - 05/05/2010

A new functionality within iBuy - e-Invoice - is scheduled to go-live on Monday, May 17, 2010. e-Invoice will allow participating iBuy catalog vendors to submit invoice data electronically, eliminating various costs to the University. The initial vendors will be CDW-G and Sigma- Aldrich. Communications will be sent out as additional iBuy catalog vendors begin participating in the e-Invoice program.

Two new iBuy roles will be introduced with the implementation of e-Invoicing: iBuy-Invoice Acknowledger and iBuy-Query Only. At this time, every department must have at least two individuals designated as iBuy-Invoice Acknowledgers in their department's invoice acknowledgement queue. Electronic invoices with line items ≥$5,000 will route to an Invoice Acknowledger for acknowledgement of receipt of goods and services as invoiced through iBuy. Please determine who in your unit will have the responsibility of reviewing and acknowledging invoices with line items ≥$5,000.

Individuals with no current role in iBuy whose responsibilities include the tracking and/or monitoring of invoices will need to request the iBuy-Query Only role. Current iBuy users do not need to request the iBuy-Query Only role as their roles already provide them with query functionality.

Please request these new iBuy roles from your Unit Security Contact (USC) by Monday, May 10, 2010. This will help to ensure your users' access can be granted and available on Monday, May 17, 2010. If you have any questions or need assistance, please contact Susie Baker at susbaker@uillinois.edu.


Fermentas: new hosted catalog vendor in iBuy - 04/14/10

University Strategic Procurement is pleased to announce Fermentas as a new hosted catalog vendor in iBuy.

Fermentas is a University contract supplier that offers cost saving alternatives to many brand name life science research products. Benefits of our contract with Fermentas include:

  • 5% discount off list price on all products.
  • Next day delivery on orders received by 3 pm CST for products in stock.
  • No charge for product returns.
  • Free standard shipping.

Additional details regarding Fermentas and other University-wide contracts are available in Procurement Contracts Search, the University's contract repository.

iBuy, the University's e-procurement system,combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs. Place your Fermentas orders through iBuy to ensure:

  • You are using the most cost-effective ordering method available.
  • You are getting the best overall value.
  • Your order is sent to the vendor within minutes of receiving the necessary approval

If you have questions about iBuy, please visit www.iBuy.uillinois.edu.

University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

Contact

For questions regarding this or other contracts, please Anu Mathew at anu@uillinois.edu or 217-244-9177


iBuy Release 10.1 upgrade - 03/28/10

The iBuy e-procurement system will be upgraded on Sunday, March 28th (iBuy Release 10.1). Release enhancements include:

  • Ability to split accounting information by amount of price at the header level on a requisition
  • Email reminders for pending approvals over 7 days old will be sent users (approvers) reminding them to approve the requisitions
  • Additional product search filters are now available for Green, Recycled, and Energy Star
  • Email notifications now contain cart name, cart preparer, and approver/rejecter in the subject line.  Notes will appear at the bottom of the email.

Note: More information on these changes in 10.1 Release User Updates.

Existing training materials (www.iBuy.uillinois.edu) will reflect these changes on March 29th.

If you have questions about this iBuy upgrade, please contact the servicedeskaits@uillinois.edu.

Contact


Denville Scientific: new hosted catalog vendor in iBuy - 03/25/10

University Strategic Procurement is pleased to announce Denville Scientific as a new hosted catalog vendor in iBuy.

Denville Scientific is a University contract supplier that offers cost saving alternatives to many life science research products. Benefits of our contract with Denville Scientific include:

  • Up to 18% discount on catalog products.
  • Free standard shipping.
  • Over 90% exclusive products offered via the catalog.

Additional details regarding Denville Scientific and other University-wide contracts are available in Procurement Contracts Search, the University's contract repository.

iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs.  Place your Denville Scientific orders through iBuy to ensure:

  • You are using the most cost-effective ordering method available.
  • You are getting the best overall value.
  • Your order is sent to the vendor within minutes of receiving the necessary approval.

If you have questions about iBuy, please visit www.iBuy.uillinois.edu.

University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system.  As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

For questions regarding this or other contracts, please contact Anu Mathew at anu@uillinois.edu or 217-244-9177.

Contact


Agilent Technologies: New Hosted Catalog Vendor in iBuy - 03/19/10

Agilent is a University contract supplier that offers cost saving alternatives to many brand name life science research products. Benefits of our contract with Agilent include:

  • Free standard shipping.
  • Up to 10% discount on catalog products.
  • Same day shipping on orders placed before 2 pm.

Additional details regarding Agilent and other University-wide contracts are available in Procurement Contracts Search, the University's contract repository.

iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs. Place your Agilent orders through iBuy to ensure:

  • You are using the most cost-effective ordering method available.
  • You are getting the best overall value.
  • Your order is sent to the vendor within minutes of receiving the necessary approval.

If you have questions about iBuy, please visit www.iBuy.uillinois.edu.

University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

Contact

For questions regarding this or other contracts, please contact Anu Mathew at anu@uillinois.edu or 217-244-9177.

Cell Signaling Technology and LabSource: New Hosted Catalog Vendors in iBuy - 03/12/10

Cell Signaling Technologies is a University contract supplier that offers over 3,000 antibodies & antibody related reagents, buffers and equipment. Benefits of our contract with Cell Signaling include:

  • 18% discount on all catalog product purchases.
  • Overnight shipping for most products with a $20 shipping charge for orders under $651. No additional charges for dry ice, hazmat, fuel surcharges, or energy surcharges.
  • 30-day hassle free returns.

LabSource is a University contract supplier that offers cost saving alternatives to many brand name life science research products. Benefits of our contract with LabSource include:

  • Regularly stocked items ship within 24 hours of order receipt.
  • Free standard shipping.
  • 30-day hassle free returns.

Additional details regarding Midwest Computer Products, CIM and other University-wide contracts are available in Procurement Contracts Search, the University's contract repository.

iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs. Place your orders through iBuy to ensure:

  • You are using the most cost-effective ordering method available.
  • You are getting the best overall value.
  • Your order is sent to the vendor within minutes of receiving the necessary approval.

If you have questions about iBuy, please visit www.iBuy.uillinois.edu.

University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

Contact

For questions regarding this or other contracts, please contact Anu Mathew at 217-244-9177 or anu@uillinois.edu.


Midwest Computer Products  and CIM Technology Solutions: New Vendors in iBuy - 03/02/10

University Strategic Procurement is pleased to announce Midwest Computer Products as a new hosted vendor and CIM Technology Solutions as a new punchout catalog vendor in iBuy. 

Midwest Computer Products and CIM are University contract suppliers offering a wide range of audio visual equipment, supplies & products.  The contracts provide many benefits to customers, including:

  • In-stock inventory of all key brands and products in high demand, such as projectors, projector lamps, cables, etc.
  • Same day shipping for in-stock orders received before 2:00 PM.
  • Free standard shipping.
  • Discounts range from 5 - 60% on all products.

Additional details regarding Midwest Computer Products, CIM and other University-wide contracts are available in Procurement Contracts Search, the University's contract repository.

iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs.  Place your Midwest Computer Products and CIM orders through iBuy to ensure:

  • You are using the most cost-effective ordering method available.
  • You are getting the best overall value.
  • Your order is sent to the vendor within minutes of receiving the necessary approval.

If you have questions about iBuy, please visit www.iBuy.uillinois.edu.

University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system.  As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

Contact

For questions regarding this or other contracts, please contact Anu Mathew at 217-244-9177 or anu@uillinois.edu.

2009

iBuy 9.3 Release Upgrade - 11/09/09

The iBuy e-procurement system will be upgraded on Sunday, November 8th (iBuy Release 9.3). Release enhancements include:

  • There are several locations in iBuy where users can search for and select suppliers.  In the 9.3 Release, the supplier search has been updated in many of these locations so that they behave more similarly, efficiently, and intuitively.  All supplier searches now allow for a "contains" name search.  Users can search for suppliers using the supplier name and supplier number in the supplier name search.  The supplier field has been updated to include the auto-complete/type-ahead functionality.  Prior to the 9.3 Release, when performing a product search, users could filter the product search results by supplier, category, and unit of measure.  With the 9.3 Release, users can now refine the product search results by supplier class.  Supplier classes indicate preferred/contract suppliers, minority businesses, internal suppliers, and IT suppliers.
  • Emailed purchase orders will now include the purchase order number on the subject line.  The email will now reflect that it is from the University of Illinois e-procurement (iBuy) application.  This enhancement will enable the University's suppliers to more readily identify iBuy purchase orders when users contact them.

Note: More information on these changes available in 9.3 Release User Updates.

Existing training materials (www.iBuy.uillinois.edu) will reflect these changes on November 9th.

Contact

If you have questions about this iBuy upgrade, please contact the servicedeskaits@uillinois.edu

Promega: new punchout vendor in iBuy - 10/23/09

University Strategic Procurement is pleased to announce Promega as a new punchout vendor in iBuy.

Promega is a University contract supplier for products in life science research, particularly in genomics, proteomics, and cellular analysis.  Benefits of our contract with Promega include:

  • 5% discount on the entire catalog.
  • Account manager for the University of Illinois available for training, demos and technical advice.
  • Free ground shipping.  Additional charges apply for expedited orders and orders <$450 on wet and dry ice.

Additional details regarding Promega and other University-wide contracts are available in Procurement Contracts Search, the University's contract repository.

iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs.  Place your Promega orders through iBuy to ensure:

  • You are using the most cost-effective ordering method available.
  • You are getting the best overall value.
  • Your order is sent to the vendor within minutes of receiving the necessary approval.

If you have questions about iBuy, please visit www.iBuy.uillinois.edu.

University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system.  As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

Contact

For questions regarding this or other contracts, please contact Strategic Procurement at 265-6296.


Dell and Hewlett Packard: new punchout vendors in iBuy - 10/06/09

University Strategic Procurement is pleased to announce DELL and Hewlett Packard as new punchout vendors in iBuy.

DELL is a University contract supplier for Microcomputer systems including desktop/workstation computers, laptop computers, and baseline servers.  Purchasing your DELL products through iBuy will ensure you are getting the best pricing available to the University.  DELL provides many benefits to customers, including:

  • Same day, on-site service.
  • Customized virtual help-desk provides "Premier Support".
  • Free shipping.

HP is a University contract supplier for its full line of products, from printers and peripherals to microcomputers (laptops, desktops) and servers.  Purchasing your HP products through iBuy will ensure you are getting the best pricing available to the University.  HP provides many benefits to customers, including:

  • Entire HP catalog available negotiated prices.
  • Product education and training available as part of the contract.
  • Free standard shipping.

The iBuy site allows you to select from a range of standard configurations. iBuy users are also provided with the option of custom configuring a system.  Your contacts for technical questions are listed below by campus:
UIC
Primary Contact: Hiba Sweiss - 312-996-3464; hsweis1@uic.edu
Secondary Contact: Tom Kirke - 312-996-7220; tomkirke@uic.edu

UIS
Todd Rotroff: 217-206-7356; rotroff.todd@uis.edu and

UIS Tech Support: 217-206-6000; techsupport@uis.edu

UIUC - DELL
Primary Contact: Dawn Spencer - 217-244-0139; ccenter@illinois.edu
Secondary Contact: Gary Williamson - 217-244-0139; ccenter@illinois.edu

UIUC - HP
Primary Contact: Pam Henson - 217-244-0139; ccenter@illinois.edu
Secondary Contact: Lisa Davis - 217-244-0139; ccenter@illinois.edu

Additional details regarding DELL, HP and other contracts are in Procurement Contracts Search, the University's contract repository.

iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs.  Place your HP orders through iBuy to ensure:

  • You are using the most cost-effective ordering method available.
  • You are getting the best overall value.
  • Your order is sent to the vendor within minutes of receiving the necessary approval.

If you have questions about iBuy, please visit www.iBuy.uillinois.edu.

University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system.  As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.

Contact

For questions regarding this or other contracts, please contact Anu Mathew at 217-244-9177 or anu@uillinois.edu.

Last Updated: June 14, 2016

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