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Grants & Sponsored Projects

Essentials of Post-Award Administration

These resources provide an introduction and quick reference for individuals responsible for the administration of grants and sponsored projects. The details of sponsored project administration vary by campus. The purpose of this guide is to identify key responsibilities and provide a quick reference for individuals administering sponsored projects at UIC. Links are provided to more in-depth information when available.

  • Phases of Sponsored Project Administration
    • Preparing to Receive an Award
      • Request an Anticipation Account
    • Receiving an Award
      • Read the contact/grant award document
      • Read the billing terms for the award
      • Know when your award or contract has been set up in Banner
      • Review the Banner account
      • Understand Federal rules and regulations
    • Managing an Award
      • Charge sponsored awards appropriately
      • Monitor expenditures
      • Transfer costs when necessary & appropriate
      • Request budget adjustments when needed
      • Resolve overdrafts
      • Know the carryover terms of the award
      • Prepare for additional work or funding
    • Closing Out an Award
      • Complete the Closeout Process
  • Training Resources

Last Updated: April 12, 2016

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