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Government Costing

F&A Rates - Urbana-Champaign

The UIUC Office of Government Costing is responsible for F&A rate proposals as follows:

  • The "General University Administration Allocation" which must be calculated each time an F&A rate proposal is due to the federal government. This process allocates costs that benefit all three universities to the three separate F&A rate proposals. Such costs include President's Office, University level offices for accounting, payroll, human resources, etc. UIUC Costing performs this function in order to ensure consistency in the three university rate proposals.
  • UIUC F&A Rate Proposal (long-form)
  • UIS F&A Rate Proposal (short-form)
  • Preparation, submission, audit support, and negotiation of F&A Rate Proposal Packages (UIUC and UIS)
  • University Communications
  • Maintaining healthy working relationships with contacts including University Administration, Departments/Units, and Federal partners.

F&A proposals are performed based on a specified fiscal year of actual expenditures, space, fixed asset depreciation, FTEs, and more. The process to calculate, audit, negotiate, and obtain approval for F&A rate proposals is a time intensive process that involves numerous projects and takes approximately two years to complete. Currently, the UIUC and UIS rate proposals are prepared once every four years.

Once the F&A proposals are submitted to the Office of Naval Research (ONR), they must be audited by the Department of Defense Contract Audit Agency and their results submitted to the ONR for rate negotiation and approval. This process alone can take at least 6 months to one year.

Indirect cost recoveries (F&A costs) provide each university with a significant source of institutional funding.  These recoveries were approximately $100 million for UIUC in FY2016.  For information related to the distribution of F&A recoveries, refer to the Office of the Provost website

Last Updated: April 20, 2017

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