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Government Costing

F&A Rates - Springfield

UIUC's Office of Government Costing performs the costing functions for the University of Illinois-Springfield (UIS). UIUC is responsible for preparation, submission, providing audit support (with the assistance of UIS Grants & Contracts office), and negotiation of the F&A rate proposal packages.

The F&A rate for UIS is submitted using the simplified method. According to the Code of Federal Regulations (Uniform Guidance Title II CFR Part 200), those institutions where the total direct costs do not exceed $10 million in a fiscal year, the F&A proposal may be submitted using the simplified method (short-form).

F&A proposals are performed based on a specified fiscal year of actual expenditures, space, fixed asset depreciation, and more. The process to calculate, audit, negotiate, and obtain approval for F&A rate proposals is a time intensive process that involves numerous projects and takes approximately one year to complete. Currently, the UIS rate proposals are prepared once every four years.

Once the F&A proposals are submitted to the Office of Naval Research (ONR), they must be audited by the Department of Defense Contract Audit Agency and their results submitted to the ONR for rate negotiation and approval. This process alone can take at least 6 months to one year.

The return of recovered F&A costs to the university provides an important source of institutional funding. The Grants & Contracts office in Springfield  calculates the allocation. Then the distribution of F&A recoveries falls under the umbrella of the Associate Provost and the Director of Budget & Financial Analysis.

Last Updated: October 7, 2016

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