Gift Transfers to Another Institution

University-owned assets consisting of cash or personal property originally received as gifts to support the scholarly activities of a designated staff member may be transferred to another institution with the related staff member (for example, if the related staff member is leaving the University to work at another institution) under certain conditions with appropriate approvals. Requests for such transfers may be initiated by either the staff member involved or the department head. See below for the applicable conditions which must be satisfied and the applicable procedures to follow to complete the transfers.

Only gifts to an organized function such as college department, laboratory or center may be released, provided the following conditions are met:

• The gift was originally donated with the stipulation that it be applied to scholarly activity performed by a specific staff member. If the original gift was given to the college department or laboratory with no stipulation of applying the gift to a specific staff member, then that gift must stay with the University and cannot be transferred to another institution.

• The gift was originally donated with the stipulation that it be applied to scholarly activity performed by a specific staff member. If the original gift was given to the college department or laboratory with no stipulation of applying the gift to a specific staff member, then that gift must stay with the University and cannot be transferred to another institution.

• Authorization for the transfer may be given before the staff member moves to another institution of higher education. However, the actual transfer of the gift will not be made until the staff member has become employed by the accepting institution of higher education.

• The recipient institution agrees in writing to accept the transfer, confirm receipt of the gift after transfer, and honor all original donor stipulations.

• Only the unencumbered balance of cash gifts as confirmed by the unit may be transferred. Also, the transfer of any cash gifts cannot exceed the current balance of funds available in the applicable gift fund (i.e, the transfer of cash gifts cannot cause the related Banner gift fund to go into deficit).

• Donor record should be adjusted for gift returned and/or transferred. Copies of any documentation received with original gift should accompany gift transferred

Transfers of equipment acquired with donor funds must also meet all requirements of Section 12 Property Accounting of the Business and Financial Policies and Procedures manual.

For information about procedures for transferring gifts, please see Section 11.4, Transfer of Gifts to Another Institution of the Business and Financial Policies and Procedures manual.

Last Updated: July 3, 2007