Vendor Payment Forms

Vendor Payment Forms

• Electronic Funds Transfer Form
• Vendor Information Forms:
  • Adobe Sign Vendor Information Form - use if transaction with the University will be a Purchase Order/Payable Contract, TEM or Death Benefit Payout.
    • Submits automatically via email using the Adobe Sign tool.
    • Job Aid - Adobe Sign Vendor Information Form
  • Smart Form Vendor Information Form [updated: 1/10/22] (smart form - must be emailed to vendor). Form cannot be opened with internet browser. Choose 'Open With... Adobe Acrobat' or 'Save File' to save the form to your computer and open with Adobe Acrobat.
    • Use for Purchase Order/Payable Contract, TEM or Death Benefit Payout, if transaction with the University will be a No Fund or Receivable Contract.
    • This is the only option that can be used for second parties involved in a No Fund or Receivable Contract transaction.
    • Please follow instructions to submit within the form.
  • Paper Vendor Information Form [updated: 1/27/22] (paper form - only to be used if form must be mailed)

Payment Action Request

Use this form to cancel (void) or replace a check or to inquire on the status of a check or direct deposit (ACH) payment.

All Campuses

• Payment Action Request Form

Purchase Order/Encumbrance Special Payment Request

Use this form to:

• Initiate prepayment or down-payment on purchase orders as part of the negotiated terms and pricing submitted by Purchasing
• Request original paperwork for purchase order/encumbrance payments be mailed to the vendor with the check
• Request a department or other authorized person to call for pick-up of the check for purchase order/encumbrance payments
• Request a recurring payment setup for repetitively scheduled purchase order/encumbrance payments such as rents, leases, or janitorial payments

All Campuses

• Purchase Order Special Payment Request Form [updated: 6/20]

General Encumbrance/Wire Transfer Payment Request

The Travel and Expense Management (TEM) system may not be used to:

• Request payment on General Encumbrances
• Request payment by Wire Transfer (EFT)

To request payment on General Encumbrances use the Request a General Encumbrance/Wire Transfer Payment Form.

To request payment by Electronic Fund Transfer (EFT), also known as Wire Transfer, use the Request a General Encumbrance/Wire Transfer Payment Form and the Electronic Fund Transfer Form.

All Campuses

• Request a General Encumbrance/Wire Transfer Payment Form [updated: 4/1/15]
• Electronic Fund Transfer Form [updated: 11/15/12]

Last Updated: March 10, 2022