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Vendor Payment Forms

Vendor Setup and Update 

All Campuses

  • Vendor Information Adobe Sign form - use if transaction with the University will be a Purchase Order/Payable Contract, TEM or Death Benefit Payout.
  • Smart Vendor Information Form [updated: 8/19/21] (must be emailed to vendor) - use if transaction with the University will be a Purchase Order/Payable Contract, TEM or Death Benefit Payout OR if transaction with the University will be a No Fund or Receivable Contract.

    • This is the only option that can be used for second parties involved in a No Fund or Receivable Contract transaction.
    • If Purchase Order/Payable Contract, TEM or Death Benefit Payout, submitted via fax or regular mail.
    • If No Fund or Receivable Contract, submitted via direct email from the form.
    Note: You will need Adobe Reader or Adobe for Mac version 9.0 or higher to open the form. You can download the software at: http://get.adobe.com/reader/

     

  • Paper Vendor Information Form  (can be faxed or mailed) - use if transaction with the University will be a Purchase Order/Payable Contract, TEM or Death Benefit Payout.

Payment Action Request

Use this form to cancel (void) or replace a check or to inquire on the status of a check or direct deposit (ACH) payment.

All Campuses

Purchase Order/Encumbrance Special Payment Request

Use this form to:

  • Initiate prepayment or down-payment on purchase orders as part of the negotiated terms and pricing submitted by Purchasing
  • Request original paperwork for purchase order/encumbrance payments be mailed to the vendor with the check
  • Request a department or other authorized person to call for pick-up of the check for purchase order/encumbrance payments
  • Request a recurring payment setup for repetitively scheduled purchase order/encumbrance payments such as rents, leases, or janitorial payments

All Campuses

General Encumbrance/Wire Transfer Payment Request

The Travel and Expense Management (TEM) system may not be used to:

  • Request payment on General Encumbrances
  • Request payment by Wire Transfer (EFT)

To request payment on General Encumbrances use the Request a General Encumbrance/Wire Transfer Payment Form.

To request payment by Electronic Fund Transfer (EFT), also known as Wire Transfer, use the Request a General Encumbrance/Wire Transfer Payment Form and the Electronic Fund Transfer Form.

All Campuses

Last Updated: August 19, 2021

  

 

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