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Equipment Management

Retrieving Free Surplus Equipment

The University of Illinois System is committed to maximizing the use of its equipment resources. To facilitate this, the U of I System has implemented equipment redistribution processes and invested in surplus warehouse facilities and staff. Departments in need of equipment can visit their campus surplus warehouse to identify what surplus equipment is available and assess the condition. Equipment retrieved from campus surplus is available without charge, other than transportation costs which vary by university. It is important to note that surplus equipment can only be retrieved for system use. System equipment is not for personal use. Some of the common items available at the campus surplus warehouses include desktop computers, laptops, printers, monitors, projectors, TVs, desks, chairs, tables and file cabinets. There are two campus surplus warehouse facilities. One is located in Urbana (UIUC) and the other is located in Chicago (UIC). See below for more information on each warehouse.

UIUC Surplus Warehouse

Location: 1801 South Orchard Street, Urbana 61801

Hours of Operation: Monday - Friday, 10:00am-12:00pm and 1:00pm-4:00pm

Phone: 217-333-6011


UIUC Surplus Warehouse Map

UIC Surplus Warehouse 

Location: 1515 West 15th Street, Chicago 60608

Hours of Operation: Monday - Friday, 8:00am-12:00pm and 1:00-4:00pm

Phone:  312-585-9113

How to get UIC Surplus Equipment Delivered to your UIC Unit

  1. Go to the warehouse and tag the equipment that you want

    Make sure to record the warehouse inventory number

  2. Submit the Surplus Equipment Retrieval Form

  3. Submit a FM Billable Service request - make sure to record the service request #

  4. Enter the service request number in the designated "Transportation Service Request Number" field on the approved Surplus Retrieval form
  5. Forward to the FM Service Desk at


UIC Surplus Warehouse Map


For information about the Federal and Campus surplus warehouses, consult FA104 Equipment Loans and Other Transfers.

Last Updated: July 19, 2018

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