Equipment Management Bulletin
Equipment Threshold Change
Effective April 1st the inventoried equipment threshold increased from $1,000 to $2,500. For complete details on this impact to your unit’s inventoried equipment visit Equipment Threshold Change.
New Feature: Biennial Inventory Mass Update
Biennial Inventory application now has a new Mass Update feature allowing units the functionality to easily update many equipment records with the same information, like equipment manager, custodian, and Location code
To learn more details select Training and Development Resources Biennial Inventory Mass Update (https://answers.uillinois.edu/training/127149).
New Feature: Asset Search is now available
A new query function called Asset Search is now available for FABweb/Biennial Inventory users. This function allows users to search for information about a Banner inventory equipment record assigned to any Organization code by using various search criteria. Asset Search is a query page which means that data cannot be updated, but users can search for and review data. Asset Search provides the same information which is available in the Banner Fixed Asset Master Query Page, except for the funding and capitalization.
To learn more details select Training and Development Resources Asset Search (https://answers.uillinois.edu/training/121652).
Contact
For questions, please contact Magdalena Jach or Ron Janowski.
New FABweb Unit Rep Training
This 100% online course can be taken at your own pace. Completion of the Unit Rep certificate course is required before assigning new FABweb Unit Rep roles through your USC. The Security Application will automatically check for training completion and will not allow a request to be submitted if the course has not been completed.
To take the course visit FABweb Unit Rep Certificate Course
Read the Business & Finance News release here.
Equipment Biennial Inventory Cycles Due 2023
Below are the Biennial Inventory cycles with the next certification due dates in the calendar year 2023.
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University
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Cycle Start Date
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Certification Due Date*
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Cycle Close Date
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UIC
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July 1, 2022
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March 31, 2023
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June 30, 2023
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UIS
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September 1, 2022
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May 31, 2023
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August 31, 2023
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UIUC
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December 1, 2022
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August 31, 2023
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November 30, 2023
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SO
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December 1, 2022
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August 31, 2023
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November 30, 2023
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*All future Biennial cycle certifications will be completed during odd calendar years 2025, 2027, etc.
Physical Inventory of Equipment Training Dates
For questions regarding Biennial Inventory cycles, please reach out to Magdalena Jach.
Instructor-Led Training Opportunities
Business & Finance New Center Announcement – Equipment Management Training via Zoom for Physical Inventory of Equipment, FABweb Additions and Update, FABweb Transfers and Disposals.
Important Reminders
If the Biennial Inventory app is not responding, uninstall the app and reinstall following these instructions https://biennialinventory.page.link/install for your device (iPad or Android tablet).
Here are valuable Equipment Management resources from the FABweb Unit Rep Certificate Course and Training and Development Resources.
The UIUC and UIC surplus warehouses are available by appointment only. Visit Surplus Warehouse Operations for more details.
Journal Voucher FOATEXT should always include a purchase document reference such as an invoice, P-Card log or purchase order number.
Granting access to FABweb and the Biennial Inventory system is requested by your Unit Security Contact (USC) through the Security Application (Sec App).
- More information on role assignments and requesting access, is available at Requesting FABweb Access. The Sec App will not allow USCs to set up roles that are incompatible.
- Refer to the following website to see what roles conflict, if your department has conflicting roles and what role combination are allowed: Internal Controls: Resolving High Risk Role Combinations.
- You can find your USC here: Find my Unit Security Contact (USC). AITS is currently working on a FAQ for USC's that specifically addresses questions related to FABweb and Biennial roles that will be posted to the USC Website
Before disposing of equipment at the Surplus Warehouse, a Disposal Request in FABweb must be submitted and approved before it can be delivered to the Surplus Warehouse. No dumping is permitted.
Last Updated: May 16, 2023