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Contract Services Office - UIS

Signature Authority

The University Comptroller is the general fiscal officer of the Board of Trustees of the University of Illinois and is authorized to approve and execute, on behalf of the Board, contracts not expressly requiring prior, specific Board authorization. The Comptroller may delegate contract execution authority. Delegates who sign contracts on behalf of the Comptroller must have express authority to do so. Comptroller delegates are responsible for ensuring all required approvals are received and appropriate legal review is complete, before affixing the Comptroller’s signature to a contract.

Warning: If you sign a contract and are not an authorized delegate, the University is not a party to the contract unless it decides to ratify your unauthorized act. “Apparent Authority” does not generally apply to transactions involving the State of Illinois. If authorized University officials decline to ratify a contract, the other party’s remedy for any breach or recovery on a contract claim will be from the person who signed without authority.

Facsimile Signatures

A facsimile signature is a reproduction of a manual signature (i.e.,

scanned, photocopied, etc.). Comptroller signature delegates in OBFS routinely apply facsimile signatures to contracts using Adobe Pro and the Illinois Contract System (iCS). It is also common to accept a scanned, emailed copy of the other party’s signature, which eliminates the need to send copies of contracts through the mail.

 

Signature Process Flowchart


Signature Process Flowchart

Last updated: May 25, 2016

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