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Business and Financial Policies and Procedures

9.2 Submit the FCIAA Questionnaire

Policy Statement

The University is subject to and complies with the State Fiscal Control and Internal Auditing Act (FCIAA) which requires public universities and other agencies to have fiscal and administrative controls in place to ensure that:

  • Resources are utilized efficiently, effectively, and in compliance with applicable law.
  • Obligations and costs are in compliance with applicable law.
  • Funds, property, and other assets and resources are safeguarded against waste, loss, unauthorized use, and misappropriation.
  • Revenues, expenditures, and transfers of assets, resources or funds applicable to operations are properly recorded and accounted for to permit the preparation of accounts and reliable financial and statistical reports and to maintain accountability over the State's resources.
  • Funds held outside the State Treasury are managed, used, and obtained in strict accordance with the terms of their enabling authorities and that no unauthorized funds exist.

The FCIAA Questionnaire is the mechanism the University uses to report its internal control compliance. Each unit must submit the FCIAA Questionnaire annually to document that they have the required internal controls in place. The University President uses the data collected through the FCIAA questionnaires as a basis for certifying to the Illinois Auditor General that the University is in compliance with FCIAA requirements.

Procedure

To submit the FCIAA Questionnaire:

  1. The FCIAA process coordinators designate an individual to represent each unit. The individual designated to represent the unit receives access to the form, answers the questions on the form, and submits the form to his or her unit head for review and approval. Units will be notified as to the timing of the annual FCIAA process by their respective campus or University of Illinois System Offices coordinator.
  2. The unit head certifies the information by approving and submitting the form before the given deadline.

Additional Resources

FCIAA
Fiscal Control and Internal Auditing Act (FCIAA)

Last Updated: January 9, 2017 | Approved: Senior Associate Vice President for Business and Finance | Effective: December 2014

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