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Business and Financial Policies and Procedures

Update a Vendor ID in Banner

Before You Begin

It is important that vendor information in Banner is accurate and current:

  • If the vendor's name, Taxpayer Identification Number (TIN), or type (legal status such as limited partnership, corporation, or individual) has changed, follow the steps in Set Up a New Vendor ID in Banner.
  • If the vendor address or contact information has changed, follow the steps below.

Begin

To update a vendor ID in Banner:

  1. Updating a vendor can be a complex process. Plan ahead to avoid delays.
  2. Find the Banner vendor number in Banner. For step-by-step instructions, consult the Banner Vendor ID and Address Query job aid.
  3. Email the Vendor Maintenance Section at uivendor@uillinois.edu with the vendor name and Banner vendor number. Include the new address and attach any documentation from the vendor (for example, a letter, flyer, notice of a change of address, etc.).
  4. When UPAY receives the email they:
    • Confirm that the new information applies to a current Banner vendor record.
    • Validate the TIN.
    • Confirm there is a Vendor Information form on file.
    • Ensure the vendor is not listed on any of the required exclusion lists.
  5. UPAY updates the vendor in Banner on a first-in, first-out basis. Incomplete information will delay the process.
  6. UPAY sends an email to the unit confirming the vendor has been updated in Banner.

Set Up a New Vendor ID in Banner

Job aid for Banner Vendor ID and Address Query
University Payables Training Materials

Last Updated: May 8, 2014 | Approved: Senior Associate Vice President for Business and Finance | Effective: September 2012

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