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Business and Financial Policies and Procedures

8.5.2 Update a Vendor ID in Banner

Policy Statement

It is important that vendor information in Banner is accurate and current:

  • If the vendor's name, Taxpayer Identification Number (TIN), or type (legal status such as limited partnership, corporation, or individual) has changed, follow the steps in 8.5.1 Set Up a New Vendor ID in Banner.
  • If the vendor address or contact information has changed, follow the steps below.


To update a vendor ID in Banner:

  1. Updating a vendor can be a complex process. Plan ahead to avoid delays.
  2. Find the Banner vendor number in Banner. For step-by-step instructions, consult the Banner Vendor ID and Address Query job aid.
  3. Email the Vendor Maintenance Section at with the vendor name and Banner vendor number. Include the new address and attach any documentation from the vendor (for example, a letter, flyer, notice of a change of address, etc.).
  4. When UPAY receives the email they:
    • Confirm that the new information applies to a current Banner vendor record.
    • Validate the TIN.
    • Confirm there is a Vendor Information form on file.
    • Ensure the vendor is not listed on any of the required exclusion lists.
  5. UPAY updates the vendor in Banner on a first-in, first-out basis. Incomplete information will delay the process.
  6. UPAY sends an email to the unit confirming the vendor has been updated in Banner.

8.5.1 Set Up a New Vendor ID in Banner

Job aid for Banner Vendor ID and Address Query
University Payables Training Materials

Last Updated: May 8, 2014 | Approved: Senior Associate Vice President for Business and Finance | Effective: September 2012

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