8.8.5 Submit 50 or More Payment Requests

Policy Statement

If you need to pay numerous and different payees for the same purpose, you may use a "feeder file" to submit the transactions at one time. Feeder files are not processed through the Chrome River system.

Procedure

To submit 50 or more payment requests:

Do not change the layout or format of the Excel template; doing so will cause errors and keep the file from being processed in Banner.

1. Contact University Payables (UPAY) to receive a copy of the Excel feeder file and instructions for entering the transaction data.
2. Complete a Request a General Encumbrance/Wire Transfer Payment form containing the business purpose, all relevant supporting documentation, and original authorization signatures.
3. Email the completed Excel template and form to UPAY at UP-ARS@uillinois.edu.
4. UPAY exports the file to Banner for processing the payments.

Forms Used in this Procedure

Request a General Encumbrance/Wire Transfer Payment

Related Policies and Procedures

8.4.6 Request Checks Made Payable to Human Subjects
8.6.11 Refund Money to a Payee
19 Contracts

Last Updated: January 23, 2023 | Approved: Senior Associate Vice President for Business and Finance | Effective: September 2012