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Business and Financial Policies and Procedures

Request Payment for Honoraria

Before You Begin

An honorarium is a monetary token of appreciation for participation in an activity. It is not a contractual obligation to pay for services rendered. Honoraria cannot be paid to a University employee or to an organization. The University reports honorarium payments to the IRS on Form 1099-MISC.

Payments for more than $5,000 are considered professional and artistic services, not honoraria. Consult your campus Purchasing Division for assistance.

Confirm the recipient is a U.S. citizen or resident alien. If they are not, consult Payments to Foreign Nationals for instructions on requesting payment.

Determine whether the payee has a Banner vendor number. For step-by-step instructions, consult the Banner Vendor ID and Address Query job aid. If the payee does not have a Banner vendor number, consult Set up a New Vendor ID in Banner.

Begin

To request payment for honoraria:

  1. Log in to TEM (Travel and Expense Management System). In the Create New area, select the Expense Report icon. If you need help identifying the icon, consult the job aid for System Navigation.
  2. In the Document Header screen, select "Misc Payment--Vendors, Non-Employees, and Students" from the drop-down list in the Purpose field.
  3. Proceed through the screens. Select "154100-Honoraria" from the drop-down list in the Expense Type field. Consult the Miscellaneous or One-Time Vendor Payments job aid for step-by-step instructions, including how to submit documentation.
  4. University Payables (UPAY) reviews the request and processes for payment.

Vendor Information Form

17.1 Consultants and Other Contractors for Professional and Artistic Services
Request Non-Employee Reimbursement
Set up a New Vendor ID in Banner
Update a Vendor ID in Banner

TEM Resource Page
Job aid for System Navigation
Job aid for Banner Vendor ID and Address Query
Flowchart: How to Process Honorarium Payments 
Job aid for Miscellaneous or One-Time Vendor Payments
Honorarium Payments
Payments to Foreign Nationals
Foreign Nationals Payment Eligibility Grid
Vendor Set Up and Update
University Payables Training Materials
What Approving or Signing a Document Means

Last Updated: February 5, 2016 | Approved: Senior Associate Vice President for Business and Finance | Effective: September 2012

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