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Business and Financial Policies and Procedures

8.8.1 Request Payment by Foreign Check (Draft)

Policy Statement

Wire transfer (electronic funds transfer) is the preferred method for international payments because it is faster and more secure than mailing checks. However, a check can be issued in non-U.S. currency (foreign draft) in two situations:

  • When electronic funds transfer (EFT) instructions are not available, a P-card cannot be used, or the vendor has requested a foreign draft
  • When payment is a small amount, for example, less than the equivalent of $250 in U.S. currency because processing a wire transfer is not cost effective


To request payment by foreign check (draft):

  1. Plan ahead as processing can take at least 5 business days. If you are not sure a foreign draft is the best payment type, consult with Cash Management (a unit of Treasury Operations) at 217-333-2400. Your unit is responsible for mailing the check to the recipient. International mail may not be secure and replacing lost funds can take several weeks.
  2. Complete an Electronic Funds Transfer (EFT) form. For additional information, consult Invoice Payments by Electronic Fund Transfer (EFT).
  3. Complete and submit one of the standard documents for payment:
    • Miscellaneous Payment - Invoice Voucher and Travel/Program Advance form
    • Purchase Order - Purchase Order/Encumbrance Special Payment Request form
  4. Attach any supporting documents (usually a receipt or vendor's invoice) to substantiate the validity of the transaction.
  5. UPAY and Cash Management process the request. University Student Financial Services and Cashier Operations (USFSCO) notifies you to pick up the check.
  6. Make sure you mail the check to the correct address as postal service in other countries may not return misdirected checks. Using a courier service like UPS or DHL may provide more reliable delivery and return.

1.3.3 What Approving or Signing a Document Means

Electronic Funds Transfer (EFT)
Invoice Voucher and Travel/Program Advance
Purchase Order/Encumbrance Special Payment Request

Invoice Payments by Electronic Fund Transfer (EFT)
8.6 Requesting Payments to Vendors and Non-Employees - Reporting Foreign Bank Payments
University Payables Training Materials
Campus USFSCO office locations and hours:


Last Updated: March 19, 2013 | Approved: Senior Associate Vice President for Business and Finance | Effective: September 2012

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