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Business and Financial Policies and Procedures

Replenish a Program Advance to Pay Human Subjects

Before You Begin

Replenish a human subjects advance every 30 days to fund the study on an ongoing basis and to ensure that expenses are being promptly recorded in Banner.

Begin

To replenish a human subjects advance:

  1. Gather receipts or other documentation for the money already given to human subjects.
  2. Log in to TEM. In the Create New area, select the Expense Report icon. Consult the job aid System NavigationLink opens PDF file if you need help identifying the icon.
  3. In the Document Header screen, begin your Report Title with "ADVR" so University Payables (UPAY) can expedite processing. Select "Employee Misc Expense Reimbursement" from the drop-down list in the Purpose field.
  4. Proceed through the screens. For step-by-step instructions, including how to indicate direct deposit or cash, consult the job aid Replenish a Program AdvanceLink opens PDF file.
  5. UPAY reviews the request and processes for payment.

Additional Resources

TEM Resource Page
Job aid for System NavigationLink opens PDF file
Job aid for Open and Close a Program AdvanceLink opens PDF file
Job aid for Create an Expense Report (ER)Link opens PDF file
Job aid for Replenish a Program AdvanceLink opens PDF file
University Payables Training Materials
What Approving or Signing a Document Means
Campus USFSCO office locations and hours:
    Urbana
    Chicago

Last Updated: February 5, 2013 | Approved: Senior Associate Vice President for Business and Finance | Effective: September 2012

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