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Business and Financial Policies and Procedures

8.6.6 Process Educational Payments to Students

Policy Statement

University of Illinois System students may receive payment from the system for scholarships, grants, fellowships, traineeships, stipends, allowances, and assistantships. These types of payments are not processed by University Payables (UPAY).

The type and purpose of a payment determines which OBFS unit processes it and whether it must be reported to the Internal Revenue Service (IRS) as taxable income or financial aid.

Procedure

To process educational payments to students:

  1. Consult Payments to University of Illinois Students or the flow chart Student Payment Treatment Determination: Payroll, Scholarships, Grants, and Reimbursements to determine whether what you propose is a scholarship, grant, fellowship, traineeship, stipend, allowance, or assistantship.
  2. Process the payment based on the information on these pages.

8.6.4 Request Payment for Cash Gifts, Prizes, and Awards
1.3.3 What Approving or Signing a Document Means

Flowchart to Determine How to Process Payments to Students
Payments to University of Illinois Students
Student Payment Treatment Determination: Payroll, Scholarships, Grants, and Reimbursements

Last Updated: March 19, 2013 | Approved: Senior Associate Vice President for Business and Finance | Effective: September 2012

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