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Business and Financial Policies and Procedures

7.2.2 Exceptions to the Competitive Solicitation Process

Policy Statement

The Illinois Procurement Code (30 ILCS 500/) and Administrative Rules define the exceptions to the competitive solicitation process for purchases that are over the Competitive Solicitation Threshold. Units should contact Purchasing if they believe an exception exists that exceeds the Competitive Solicitation Threshold.

Exceptions include:

  • Exemptions to the procurement code which include purchases of/for:
    • Supplies or services necessary to provide artistic or musical services, performances, or theatrical productions held at a venue operated or leased by the University of Illinois System.
    • Memberships in professional, academic, research, or athletic organizations.
    • Events or activities paid for exclusively by revenues generated by the event or activity, gifts or donations for the event or activity, private grants, or any combination thereof.
    • Events or activities for which the use of specific potential contractors is mandated or identified by the sponsor of the event or activity, provided that the sponsor is providing majority of the funding for the event or activity.
    • Supplies or services necessary to provide athletic, artistic or musical services, performances, events, or productions by or for the University of Illinois System.
    • Periodicals, books, subscriptions, database licenses, and other publications procured for use by a university library or academic department, except for expenditures related to procuring textbooks for student use or materials for resale or rental.
    • Placement of students in externships, practicums, field experiences, and for medical residencies and rotations
    • Programming and broadcast license rights for university-operated radio and television stations.
    • Supplies or services necessary to perform sponsored research and other sponsored activities under grants and contracts funded by the sponsor or by sources other than State appropriations.
    • Supplies or services from a foreign entity for research or educational activities, provided that the foreign entity either does not maintain an office in the United States or is the sole source of the service or product.
    • Medical supplies, and contracts for medical services necessary for the delivery of care and treatment at medical, dental, or veterinary teaching facilities and at any university-operated health care center or dispensary that provides care, treatment, and medications for students, faculty and staff.
    • Supplies or services necessary for the fulfillment of a grant shall be made in accordance with the requirements of the Procurement Code to the extent practical.
  • Sole Source Purchases (single supplier) or Sole Economically Feasible Source
  • Emergency Purchase (including Quick Purchases) see also 7.5 - Emergency Purchases
  • Gifts or Bequests to the University if the donation provides majority funding for the procurement see also 11 - Gifts and Endowments

Each of the exceptions to the Illinois Procurement Code listed above has reporting requirements and may be subject to Federal acquisition requirements.

Procedure

Justification supporting the exception must be provided by the unit to the Purchasing Division.

Additional Resources

Restricted Items and Purchases Requiring Special Approval
Sole Source Purchases
Emergency Purchases

Last Updated: August 9, 2017 | Approved: Senior Associate Vice President for Business and Finance | Effective: January 15, 2017

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