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Business and Financial Policies and Procedures

Definitions

Adjustment Notification Application (ANA)
ANA is a web-based application used for initiating overpayment adjustments, current pay period time corrections, pay stops, leave balance updates for civil service employees, employee award payments and taxable benefit payments.

Escheatment
Escheatment is the process of turning over unclaimed or abandoned property such as money, payroll checks, gift cards, or stocks and shares whose owners cannot be traced, to a state authority.

Fair Labor Standards Act
The Fair Labor Standards Act is a federal act that establishes minimum wage, overtime pay, recordkeeping, and child labor standards for full-time and part-time workers in the private sector and in Federal, State, and local governments.

Individual Taxpayer Identification Number (ITIN)
An ITIN is a nine-digit number used to process taxes for individuals who are not eligible to obtain a Social Security Number (SSN) from the Social Security Administration (SSA).

Non-resident Alien
A non-resident alien is a person who is not a citizen of the United States and has not been issued a green card or passed the Substantial Presence Test (SPT).

Net-driven Employee Self-Service and Information Environment (NESSIE)
NESSIE is a Web-based application that enables University employees to view employment related information, such as benefits, policies, and training opportunities.

Resident Alien
A resident alien is a person in the United States who is not a U.S. citizen, but passes the “Green Card” test or the “Substantial Presence” test.

Stale Dated
Uncashed checks are valid for 180 days after they were issued. After 180 days most banks consider checks to be stale dated (similar to expiration dates on groceries) and will not cash them.

State University Retirement System (SURS)
SURS is the agency that administers a retirement system for employees of the University of Illinois.

Substantial Presence Test (SPT)
The SPT is a set of criteria used by the Internal Revenue Service (IRS) to determine residency status for aliens for tax purposes.

Taxpayer Identification Number (TIN)
A Taxpayer Identification Number (TIN) is an identification number used by the Internal Revenue Service (IRS) to administer tax laws. TINs include SSNs and ITINs and are issued either by the Social Security Administration (SSA) or by the IRS.

Last Updated: January 9, 2012 | Approved: Senior Associate Vice President for Business and Finance | Effective: March 2010

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