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Business and Financial Policies and Procedures

20.2.7 Process Cardholder Separation from the University

Policy Statement

All i-card holders must turn in their i-cards when they leave the University of Illinois System.

Procedure

To process cardholder separation from the system:

Students

Students must turn in i-cards at their campus ID Center. If a separating student turns a card into your unit, you may accept it and either destroy it or send it to your campus ID Center for destruction.

Separating students who are still entitled to services, such as recreation membership or student health services, must obtain a visitor card.

The Urbana Campus ID Committee has decided that Urbana graduating students may keep their i-cards as souvenirs. However, i-cards remain the property of the system.

Employees and Other i-card Holders

Collect the individual's card before they leave the system. Your unit may destroy the card or send it to your campus ID Center for destruction. At Springfield, separating cardholders must stop by the campus ID Center to turn in their own cards.

Depending on the circumstances of their system employment, retirees may be eligible for a retiree i-card.

Visitors

Visitors are not required to turn in their ID cards, because their visiting status can fluctuate.

Additional Resources

Card terms and conditions

Last Updated: June 19, 2017 | Approved: Senior Associate Vice President for Business and Finance | Effective: January 2002

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