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Business and Financial Policies and Procedures

Responsibilities

The Vice President/Chief Financial Officer (CFO) and Comptroller has the authority and responsibility to devise and install suitable accounting and business procedure systems, including the Red Flags Program. A CFO-appointed Red Flags Steering Committee (RFSC) reviews the Program periodically, develops and implements procedures to assess risk and ensure compliance, and reports annually to the CFO.

The Senior Associate Vice President for Business and Finance/Deputy Comptroller is responsible for ensuring that OBFS complies with the University's Social Security Number and Internet policies. He or she also determines what data are collected, maintained, and stored as the basis of University business information systems, and authorizes the use of financial information on a University-wide basis. OBFS unit heads and Data Custodians are responsible for the security of University data used by their unit.

Faculty, staff, and students are expected to exercise responsible, ethical behavior when using University computers, information, networks, or resources. Individual responsibilities include preserving the confidentiality and security of data to which they have been granted access and ensuring that data are used only for and in the conduct of University business. These responsibilities also include the proper storage, access control, and disposal of private and confidential data presented to the user in any form.

Individuals must also report known or suspected security violations to the Associate Vice President for Administrative Information Technology Services or delegate.

Last Updated: October 21, 2011 | Approved: Senior Associate Vice President for Business and Finance | Effective: January 2002

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