Back to Top
Business and Financial Policies and Procedures

19.1.1 Request Access to Business Financial Information

Policy Statement

The University of Illinois System owns all information (data, programs, and procedures) gathered, stored, or maintained for business purposes, unless otherwise stated in a contractual agreement. This ownership includes all system information regardless of location or media (for example, disk, laptop, paper documents, and PDAs).

System units have unlimited, read-only access to most business information, but must follow the standard access approval process that includes Unit Security Contacts, the OBFS Finance Security Team, and Administrative Information Technology Services (AITS).


To request access to business financial information:

  1. Contact your Unit Security Contact (USC). They will forward your request to the OBFS Finance Security Team who will coordinate your request.
  2. Become familiar with the rules regarding use of financial information.

Penalties for Security Violations

The system has a fiduciary responsibility regarding financial information (including Social Security Numbers). The system will respond to security violations by:

  • Limiting the individual's access to some or all university systems
  • Initiating legal action, including, but not limited to, criminal prosecution under appropriate state and federal laws
  • Requiring the violator to provide restitution for any improper use of service
  • Enforcing disciplinary sanctions in accordance with the relevant system policy

Related Policies and Procedures

Ending University of Illinois Systems Access Upon Employee Separation Termination

Additional Resources

Find Your USC
University's Social Security Policy
Get Enterprise Data
For data security policies and standards, consult IT Policies.
For additional information regarding the rules for use of financial information, search for keywords such as "software" or "security" in:
   University Policy and Rules for Civil Service Staff
   University of Illinois Statutes
    Academic Staff Handbooks
    Code on Campus Affairs
       Springfield - Consult the Academic Staff Handbook

Last Updated: May 31, 2019 | Approved: Senior Associate Vice President for Business and Finance | Effective: January 2002

Give us feedback about this page Submit Feedback