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Business and Financial Policies and Procedures

19.1.3 Comply with Unit Head Responsibilities for Data Control

Policy Statement

Anyone accessing University of Illinois System business information assumes a legal and ethical relationship (fiduciary responsibility) regarding that information. Such information is to be used only for conducting system business.

Unit heads are responsible for the security of system data used by their unit.


To comply with unit head responsibilities for data control:

  • Implement consistent data security policies and standards.
  • Develop a disaster recovery plan that includes access controls and contingency plans for continuous operation in case of emergencies such as power outages.
  • Develop and maintain an internal security plan to assure data integrity and authentication.
  • Ensure that each system utilized by your unit is used ethically and for its intended purpose.
  • Notify your Unit Security Contact (USC) when employees leave the system or are transferred to another unit.

Related Policies and Procedures

19.1.1 Request Access to Business Financial Information
19.1.2 Revoke Access to Business Financial Information
Ending University of Illinois Systems Access Upon Employee Separation Termination

Additional Resources

Find Your USC
For data security policies and standards, consult IT Policies.
Fiduciary Responsibility in Definitions

Last Updated: May 31, 2019 | Approved: Senior Associate Vice President for Business and Finance | Effective: January 2002

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