Back to Top
Business and Financial Policies and Procedures

Process Budget Adjustments or Transfers

Before You Begin

How budget adjustments or transfers are initiated and processed depends on whether it is a budget adjustment or transfer and the Banner fund type used.

Budgets represent money available to spend in a particular C-FOP. Depending on fund type, a budgeted amount may reflect one of the following:

  • Dollars allocated to a particular C-FOP that comprise a portion of resources recorded in a larger, University-wide fund
  • Remaining amounts available for spending within a particular Banner fund managed by a particular University unit
  • Estimates of revenues that will be received and a plan for how those amounts will be spent

Depending on the fund types and circumstances, budget amounts may be increased or decreased (a budget adjustment) or they may be transferred from one C-FOAPAL to another (a budget transfer). Budget transfers differ from fund transfers. Fund transfers move some portion of a C-FOAPAL fund balance whereas budget transfers transfer allocated budget rather than actual funds. For additional information, consult "Fund Transfers" in Definitions or Guide to Finding Your "Accounting String" Balance.

Begin

[ Expand All ] | [ Collapse All ]

To process budget adjustments or transfers:

Review the information below to determine how to process your budget adjustment or transfer. Click on a link to open or close it:
State Funds

The University's state funds are allocated to individual units through a budgeting process managed by your campus budget office. To adjust the budget you have been allocated or to move budget allocations from one unit/C-FOP to another unit/C-FOP, consult Adjust a Budget.

Institutional Funds

The University's institutional funds are allocated to individual units through a budgeting process managed by your campus budget office. To adjust the budget you have been allocated or to move budget allocations from one unit/C-FOP to another unit/C-FOP, consult Adjust a Budget.

Self-Supporting Funds

Units develop and record their own self-supporting budgets which are a useful tool to manage their self-supporting fund. To record or adjust self-supporting budgets in Banner, consult Adjust a Budget.

Sponsored Project Funds

Budgets for sponsored project funds are established by your campus Grants and Contracts office when the award is received. These offices manage any adjustments to these budgets.

If you believe you need to adjust a budget for sponsored project funds, contact your campus Grants and Contracts office.

Restricted Gift and Endowment Income Fund

Gift and endowment income fund budgets are established automatically when revenue is recorded in the fund. Fund transfers and expenditures adjust the budget balance available to be spent in the fund. For additional information, contact University Accounting and Financial Reporting (UAFR) at uas@uillinois.edu.

Other Restricted Funds

Other restricted fund budgets (fund type 4N) are established automatically when revenue is recorded in the fund.  Fund transfers and expenditures adjust budget balance available to be spent in the fund. For additional information about 4N fund type budgets, contact University Accounting and Financial Reporting (UAFR) at uas@uillinois.edu. For additional information about 4N funds, consult Fund Type Descriptions

Plant Funds

Plant fund budgets are established automatically when revenue or transfers are recorded in the fund. Expenditures adjust the budget balance available to be spent in the fund. For additional information, contact UAFR at obfsuafrplantconstruction@uillinois.edu.

Health Care Service Plan Funds

Health care service plan funds are administered through the Chicago campus. For more information about service plan budget entries, contact your campus budget office.

Related Policies and Procedures

Adjust a Budget

Additional Resources

Fund Type Descriptions
Definitions
Guide to Finding Your "Accounting String" Balance

If you believe you need to adjust a budget for sponsored project funds, contact your campus Grants and Contracts office.

Last Updated: June 16, 2016 | Approved: Senior Associate Vice President for Business and Finance | Effective: November 2009

Give us feedback about this page Submit Feedback