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Business and Financial Policies and Procedures

Remove Data from Electronic Devices

Before You Begin

The University is subject to and complies with the Illinois Data Security on State Computers Act which mandates elimination of data from electronic/magnetic storage devices when the device is disposed, transferred, or scrapped.

Begin

To remove data from electronic devices:

  1. Consult the State of Illinois Data/Disposal, Recycling, and Computer Hardware list to determine whether the device contains electronic/magnetic storage media and requires data elimination. The list includes such items as cell phones, scanners, photocopiers, and calculators.
  2. Consult Additional Resources below for general information about data elimination, data scrubbing software, and Scrub Labels at your campus.

Related Policies and Procedures

Dispose of Unneeded Equipment

Additional Resources

State of Illinois Data/Disposal, Recycling, and Computer Hardware
Urbana – Technology Services
    Erasing Your Hard Drive: Disk Scrubbing
Chicago - ACCC (Academic Computing and Communications Center)
    Revised University Guidelines on the Sale, Donation, or Transfer of Computer Hard Drives and Other Magnetic Media
Springfield - Use FABweb to transfer the item to UIS Information Technology Services. They will wipe the data.
Illinois Data Security on State Computers Act

Last Updated: June 13, 2012 | Approved: Senior Associate Vice President for Business and Finance | Effective: June 2011

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