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Business and Financial Policies and Procedures

12.4.5 Remove Data from Electronic Devices

Policy statement

Determine whether the device contains electronic/magnetic storage media and requires data elimination. Consult your university information technology office or OBFS – Property Accounting and Reporting if you need assistance.


To remove data from electronic devices:

  1. Consult Additional Resources below for general information about data elimination, data scrubbing software, and Scrub Labels at your university. Contact OBFS – Property Accounting and Reporting if you need assistance.

Related Policies and Procedures

12.4.3 Dispose of Unneeded Equipment

Additional Resources

Urbana – Technology Services
    Erasing Your Hard Drive: Disk Scrubbing
Chicago - ACCC (Academic Computing and Communications Center)
    Revised University Guidelines on the Sale, Donation, or Transfer of Computer Hard Drives and Other Magnetic Media
Springfield - Use FABweb to transfer the item to UIS Information Technology Services. They will wipe the data.
Illinois Data Security on State Computers Act

Last Updated: July 30, 2020 | Approved: Senior Associate Vice President for Business and Finance | Effective: June 2011

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