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Business and Financial Policies and Procedures

12.2.6 Keep Property Secure

Policy Statement

Employees must take reasonable care to minimize loss of and damage to university property, regardless of the cost of the property or whether it is recorded in Banner Fixed Assets.

If you are unclear on the best way to keep your unit's property secure, contact your university police.


To keep property secure:

  • Avoid leaving offices or laboratories unlocked while unattended.
  • Lock small and valuable equipment in cabinets and drawers when not in use.
  • Record manufacturer's serial numbers and a description in unit records even if the equipment is not in Banner Fixed Assets.
  • Secure by bolting or other means any typewriters, personal computers, and other portable equipment, to discourage thefts.
  • Promptly report any unlocatable or stolen equipment to your university police and to University Property Accounting and Reporting.

Related Policies and Procedures

12.2.7 Assess an Employee for Missing or Damaged Equipment

Additional Resources

For guidelines on safeguarding unit equipment, consult your university police:

Last Updated: December 4, 2018 | Approved: Senior Associate Vice President for Business and Finance | Effective: June 2011

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