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Business and Financial Policies and Procedures

10.1.4 Provide Instructions for Payment by Check

Policy Statement

When writing payment instructions for your customers or vendors, include information to help them write checks correctly. All checks, money orders, or drafts given to any University unit for any and all purposes must be made payable to the University of Illinois. Student loan checks do not need to be payable to the University of Illinois.

Procedure

To provide instructions for payment by check:

  1. Include these statements exactly as written below:
    • Make checks payable to the "University of Illinois."
    • There is a $30 returned check charge for any check payments returned by the bank.
  2. For unit bookkeeping purposes, you may ask your customers to put specific information on the Memo line as a reference.

Last Updated: October 21, 2011 | Approved: Senior Associate Vice President for Business and Finance | Effective: February 2008

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