Back to Top
Business and Financial Policies and Procedures

10.2.2 Process Money Received in Error

Policy Statement

Units sometimes receive money under unusual circumstances:

  • The cash or checks are for a different unit.
  • You do not know why you received the money nor to whom it belongs.
  • Your unit is not authorized to receive money or not authorized to receive money for this designated purpose.

If this happens you must securely deliver the money to your campus University Student Financial Services and Cashier Operations (USFSCO) Cashier Office within one business day of receiving it.

Do not send cash or checks through campus mail.

Procedure

To handle money received in error:

  1. Be sure the money is kept in a secure location.
  2. Arrange safe delivery of the funds to your campus USFSCO Cashier Office within one business day. Include information concerning where the money came from and, if known, the FOAPAL to credit. Do not send cash or checks through campus mail.
  3. USFSCO Cashier Office researches, delivers the funds to the correct unit, or deposits into a clearing fund.

Additional Resources

Campus USFSCO Office locations and hours:
    Urbana
    Chicago
    Springfield

Last Updated: October 21, 2011 | Approved: Senior Associate Vice President for Business and Finance | Effective: February 2008

Give us feedback about this page Submit Feedback