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Business and Financial Policies and Procedures

10.1.1 Obtain Approval as a Cash Handling Unit

Policy Statement

Units with a business need to receive and deposit cash, cash equivalent and/or checks must first obtain approval from University Accounting and Financial Reporting (UAFR) and University Student Financial Services and Cashier Operations (USFSCO) to become a Cash Handling Unit (CHU).

Cash handling units are subject to audit by the Office of University Audits and/or review by USFSCO at any time.

Procedure

To obtain approval as a cash handling unit:

  1. Contact your campus USFSCO Office. They will help you determine the best way to meet your needs, which may or may not be to become a cash handling unit.
  2. If USFSCO recommends that your unit become a cash handling unit, submit a business case document that explains why you need to be a cash handling unit to your campus OBFS chief business officer. If he or she approves your request, contact UAFR to obtain a C-FOAPAL.
  3. Submit written cash handling procedures to USFSCO. For guidance see Unit Cash Handling Procedures - Sample Template in Additional Resources.
  4. When UAFR has confirmed your FOAPAL request and USFSCO has approved your cash handling procedures, you may begin operations as a cash handling unit.
  5. Contact your campus USFSCO Office to arrange for training as needed.

Related Policies and Procedures

10.1.2 Implement Internal Controls for Handling Cash and/or Checks

Additional Resources

Unit Cash Handling Procedures - Sample Template
Cash Handling 101
Campus USFSCO Office locations and hours:
   Urbana

   Chicago
   Springfield

Last Updated: June 30, 2017 | Approved: Senior Associate Vice President for Business and Finance | Effective: February 2008

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