Back to Top
Business and Financial Policies and Procedures

10.1.1 Obtain Approval as a Cash Handling Unit

Policy Statement

Units with a business need to receive and deposit cash, cash equivalent and/or checks must first obtain approval from University Bursar to become a Cash Handling Unit (CHU).

Cash handling units are subject to audit by the Office of University Audits and/or review by University Bursar at any time.

Procedure

To obtain approval as a cash handling unit:

  1. Contact your University Bursar Cashier Operations and provide a business case document that explains why you need to be a cash handling unit. They will help you determine the best way to meet your needs, which may or may not be to become a cash handling unit. If University Bursar recommends that your unit become a cash handling unit, you may contact University Accounting and Financial Reporting (UAFR) to obtain a C-FOAP. Refer to UAFR Who to Ask for additional information.
  2. Submit written cash handling procedures to University Bursar Cashier Operations. For guidance see Unit Cash Handling Procedures - Sample Template in Additional Resources.
  3. When University Bursar Cashier Operations has approved your cash handling procedures, you may begin operations as a cash handling unit.
  4. Contact University Bursar Cashier Operations to arrange for training as needed.

Related Policies and Procedures

10.1.2 Implement Internal Controls for Handling Cash and/or Checks

Additional Resources

Unit Cash Handling Procedures - Sample Template
Cash Handling 101
University Bursar Office locations and hours:
   Urbana-Champaign

   Chicago
   Springfield

Last Updated: June 19, 2020 | Approved: Senior Associate Vice President for Business and Finance | Effective: February 2008

Give us feedback about this page Submit Feedback