Business Travel

Receipts For Expenses

Expenses $10.00 and Less

Receipts are not required for expenses of $10.00 and less (tips, luggage handling, highway tolls, etc.). Although receipts are not required, these expenses must be itemized and documented (a log of tolls, business phone calls, etc.), if necessary.

Expenses more than $10.00

Attach original receipts for individual items more than $10.00 to the Travel/Employee Expense Reimbursement Form when it is submitted for review and reimbursement. The receipts must be taped flat to an 8.5" by 11" sheet of paper, with no wrinkles. Please see Requirements to Expedite Scanning of Voucher Documents in UPAY (PDF) [updated: 7/1/11]

Missing, Lost, or No Receipts

If the traveler does not have a required receipt, follow one of these two procedures:

  • Obtain a duplicate original receipt from the hotel or vendor.

  • Complete the Missing Receipts Affidavit Form (MS Word), including information on the type of expense, the date, the vendor, line item amounts, and an explanation of what happened to the receipt (missing, lost, never issued, etc.). The traveler and the department head or authorized representative must sign the form.

Last Updated: July 1, 2011