Car Rental
The links below will provide you with detailed information about:
Contracted Car Rental Providers
Through its affiliation with the "Big Ten", University employees obtain discounted rates on rental vehicles from National Car Rental and Enterprise Rent-A-Car with the Damage Waiver included in the rates.
National Car Rental
By using the U of I customized link found in Helpful Links, employees will receive an additional $2.00 per day discount on all U.S. rentals. This customized link automatically applies the University’s corporate id number 5004460 to every reservation. The phone number for reservations is 800-227-7368. For identification purposes, carry your University ID card, your driver's license, and the credit card you will use for car rental payment. Due to insurance liability, University units cannot rent vehicles on behalf of employees or guests in the name of the University with a P-card or purchase order. Rental vehicle receipts must be attached to the Travel/Employee Reimbursement Expense Form.
For details on rental rates and special rental options, see the National Car Rental Information page. You can compare rates for car sizes and check to see if there are surcharges or special rates for commonly used University routes, such as UIUC to UIC and UIS to UIUC. Renters may review certain features, terms, and limitations of the National Car Rental agreement and enroll (fee waived) in National's Emerald Club from that page.
Enterprise Rent-A-Car
In 2008, the Vanguard car rental group, comprised of National and Alamo, was purchased by Enterprise. National continues to be the University’s contracted car rental provider in accordance with the Big 10 contract, however, the Big 10 has negotiated an addendum for a secondary contract with Enterprise. The Enterprise contract mirrors the National contract in providing free Collision Damage Waiver (CDW) coverage in the discounted rates and is extended to employee spouses and children over 21 living at home, and to alumni and family, for either business or personal travel. In addition, contractors, consultants, and grad students on University business also qualify. For details on rental rates and special rental options, see the Enterprise Rent-A-Car Information page. The phone number for reservations is 1-800-325-8007 and be sure to mention the University’s corporate id number XZ62053. To utilize the discount program on-line, go to Enterprise web site, choose “Business Rentals” from the menu bar then “make a reservation”. Our Enterprise Business Rental Program number is XZ62053 and our PIN is “UNI”. For identification purposes, carry your University ID card, your driver's license, and the credit card you will use for car rental payment. Due to insurance liability, University units cannot rent vehicles on behalf of employees or guests in the name of the University with a P-card or purchase order. Rental vehicle receipts must be attached to the Travel/Employee Reimbursement Expense Form.
Travel Information Cards and Coupons
Wallet sized Travel Information cards and National car rental coupons are available through the Travel Management Office. The card lists National car rental and hotel chain phone numbers, discount information and "what to do if you have an accident." To request this information, please complete the Travel Information Order Form (PDF).
For additional assistance, please contact the Travel Management Office at 888-871-2835 or 217-244-8785 or e-mail tmo@uillinois.edu.
Optional Damage Waiver (DW)
When renting a car do not accept the Optional Damage Waiver (LDW or CDW) unless you are renting a car in a foreign country while on University business. For travel within the United States, when the U of I corporate ID number is used, the optional Loss Damage Waiver (LDW) is included in the negotiated agreement with National Car Rental and the optional Collision Damage Waiver (CDW) is included in the agreement with Enterprise. No other car rental company offers this waiver. This charge is not reimbursable as a travel expense except when renting a car in a foreign country while on University business.
For further information on automobile insurance and liability refer to Section 6, Insurance and Section 15.4, Use of Personal and Rental Motor Vehicles for Official University Travel of the Business and Financial Policies and Procedures manual.
What to Do in Case of an Accident
In case of an accident:
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If the driver damages a car rented from National Car Rental using the University’s corporate discount id number 5004460, the Loss Damage Waiver, which is included as a part of the Big 10 agreement, will respond to the claim.
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If the driver damages a car rented from Enterprise Rent-A-Car using the Unversity’s corporate discount id number XZ62053, the Collision Damage Waiver, which is included as part of the Big 10 agreement, will respond to the claim.
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If the driver damages a car rented from a supplier other than National Car Rental or Enterprise Rent-A-Car, the State of Illinois Auto Liability Plan will respond as long as the driver was in travel status and performing employment-related duties at the time of the accident.
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Report claims to the rental car company and to your Campus Claims Office.
Liability for damage/injury to others:
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The rental car company's liability limits will be primary. The State of Illinois Auto Liability Plan limits will be secondary, subject to policy limits. Should these combined limits be inadequate, the owner's own personal auto limits should respond.
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Report claims to the rental car company and to your Campus Claims Office. In the event of a catastrophic claim, also report the claim to your personal auto liability insurance carrier.
Late Night Rentals at Willard Airport
For University employees and guests arriving on a late night flight, National will provide car rental service when the following information is provided:
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Sunday through Friday (National closes at 10 pm)
When making a National car rental reservation, be sure to enter the arriving passenger's airline and flight number in the reservation. National will stay open for passengers arriving on delayed or late arrival flights.
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Saturday (National closes at 5 pm)
When making a National car rental reservation, be sure to enter the arriving passenger's airline and flight number in the reservation. In addition, for Saturday arrivals only, please contact Amy or Gail at 217-359-5259 to make arrangements for the passenger to pick up their rental car.
Last Updated: May 10, 2012