Tenants and Users Liability Insurance Policy (TULIP)

The University does not want to be exposed to undue liability risk for allowing groups and individuals to use University facilities and premises for their activities. Certain activities that present liability risk may require the user, or tenant, to provide evidence of liability protection.

Groups or individuals desiring to use University of Illinois facilities and premises must first receive approval from the Office of Facility Management and Scheduling or from the campus unit whose property or facility they wish to use. Once conditional approval is granted for use of the desired facilities, the group or individual may be asked to show evidence of liability insurance in the amount of $1,000,000.

The University offers access to a Tenants and Users Liability Insurance Policy (TULIP) issued through Arthur J. Gallagher. The policy is for outside entities or individuals that want to use University premises and that may not otherwise have liability insurance. The policy protects both the facility user and the University of Illinois against claims by third parties who may be injured as a result of participating in an event. This program is designed to facilitate the purchase of this coverage, and to lessen the cost of acquiring an appropriate policy. The cost and availability of liability insurance under this program is based on several factors, including the nature of the event, the duration of the event and the anticipated number of participants.

This program is intended solely for external users of campus facilities.

This program is one option, although outside entities may find liability insurance by contacting an insurance broker. Insurance coverage for approved events may be purchased from any insurance carrier meeting the standards previously established by the University Office of Risk Management.

To determine the availability and cost of insurance available through this program, go to the Arthur J. Gallagher website. Enter the appropriate institution code from the following list, and then provide all of the requested information.

3897  Board of Trustees of the University of Illinois
3898  Division of Intercollegiate Athletics
3899  Memorial Stadium
3900  Activities and Recreation Center
3901  Krannert Center for the Performing Arts
4486  Alice Campbell Alumni Center
3902  University of Illinois at Springfield, Public Affairs Center
3903  University of Illinois at Chicago, Pavilion
3904  University of Illinois at Chicago, Ofc of Classroom Scheduling
3905  University of Illinois at Chicago, Forum

In most cases, approval for the policy will be given immediately. In these instances, the cost will be displayed and payment via a credit card requested.
In cases where additional information or underwriting consideration is required, review of the information by an insurance underwriter will be required. This process may take up to ten business days to complete. You will be notified directly by a representative of Arthur J. Gallagher when a decision has been made.

Payment is the sole responsibility of the group or individual purchasing the insurance policy. A notice will be sent directly to the University Office of Risk Management and the facility where the event will be held when the policy is approved, paid for, and issued.

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Last Updated: April 20, 2012