Employee Household Goods Moving
Local Moves
Relocation Services for University Equipment
In the event Facilities and Services (F&S) cannot meet department requirements for local office and laboratory moves, Jenkins and Key Moving and Storage, Inc., 1108 Carroll Ave., Urbana, IL, 61802, has been awarded the contract to provide local relocation services for office furniture and laboratory equipment in the Champaign-Urbana area. The contract representative at Jenkins and Key Moving and Storage, Inc. is Bob Jenkins (217-367-6531).
Federal Companies, 2341 Ernie Krueger Circle, Waukegan, IL 60087, has been awarded the contract to provide the same services for the Chicago area including Rockford. The contract representative at Federal Companies is Mike Harvey (847-336-6250, ext. 303).
The contract rates used for pricing the services are based on an hourly rate, number of personnel, and equipment required. If questions occur regarding the service, departments are to contact Oulay Luyando, Purchasing Coordinator at 217-333-0434. On the UIC campus, this contract should be utilized for relocating office furniture and laboratory equipment on campus only after verifying that F&S cannot support your requirements.
Intrastate Shipment of Household Goods
Relocation Services Within the State of Illinois
Federal Companies, d/b/a Federal Obyrne Moving and Storage, 401 Kenyon Rd., Champaign, IL 61820, has been awarded the contract to provide intrastate moving of employee household goods.
The contract is based off Schedule B of the Illinois Movers Tariff Bureau, Tariff 17-A. This contract only applies to moves where the University department has agreed to pay for the services and the invoice, but does not apply to moves within a 30-mile radius of the campus.
The sales representative at Federal Obyrne is James McNeely at (217-352-5123 x 4025) or (217-390-9034) cell.
How to use the Intrastate Contract
For New Employees, University Paid
Step 1
Department sends letter of authorization to Oulay Luyando via e-mail at Luyando@uillinois.edu with the name of the employee to be moved, origin and destination cities, employee phone numbers, approximate date for packing and delivery, and any other pertinent information including any limitation of the University payment threshold. The department will also inform the new employee that they have been authorized to contact the Federal Obyrne Moving and Storage coordinator to arrange for service.
Step 2
The Purchasing Division will send a letter of authorization to the Federal Obyrne Moving and Storage coordinator.
Step 3
The move takes place and the final invoice is submitted to the Purchasing Division for review, then it is sent to the authorizing department and paid according to the terms of the letter of authorization.
Interstate Shipment of Household, Office, and Laboratory Goods
Relocation Services Between States
Federal Companies/Allied Van Lines, has been awarded the contract to provide the interstate employee household goods and office and laboratory relocation services.
Federal/Allied offers a 67% discount on Tariff 400N for all interstate shipments of University employee or University retiree household goods. The agreement includes insurance coverage up to a maximum of $100,000 replacement value protection coverage (based on an established value of $5.00 per pound) at no additional charge. Additional coverage in excess of $100,000 may be obtained at a rate of $8.00 per $1,000. This contract is available to current or new employees (whether or not paid for by the University) and to retirees (no limitation as to number of years retired).
Also, Federal/Allied offers a 67% discount on Tariff 300N for interstate shipments of office and laboratory furniture and/or fixtures when moved in conjunction with the household goods of a new employee. Insurance coverage is $.60 per pound released value. Additional insurance can be purchased at $3.30 per $1,000 valuation. However, if the value of the property is greater than $10,000, please call Oulay Luyando at 217-265-0434 for arrangements to insure through the University's own insurance. The present rate is $.145 per $100 valuation. It should be noted that household moves and laboratory and office moves must be billed separately for tax reporting purposes.
The following information is provided for ease in contacting the interstate preferred carrier and also offers suggestions to prepare for a successful household goods relocation.
The Federal Companies Key Contact List for Relocation Services for the University of Illinois campuses:
Urbana-Champaign, IL
Primary Contact
James McNeely, General Manager
Federal Companies
401 W. Kenyon Rd
Champaign, IL 61820
Local: 217-352-5123, ext. 4025
Toll Free: 800-728-5123
General Manager Cell Phone: 217-390-9034
E-mail:
james_mcne@federalcos.com
Fax: 217-352-4411
Secondary Contact
Char Damery, Office Manager
Phone: 217-429-4131
Chicago, IL and Rockford, IL
Primary Contact
Mike Harvey, General Manager
Federal Companies
2341 Ernie Krueger Circle
Waukegan, IL 60087
Local: 847-336-6250, ext. 6303
Toll Free: 800-627-7790
General Manager Cell Phone: 309-264-3282
E-mail:
mike_harve@federalcos.com
Fax: 847-336-6296
Secondary Contact
Judy Ledford, Office Manager
Phone: 847-336-6250, ext. 6224
Peoria, IL
Primary Contact
Rick Dokey, General Manager
Federal Companies
101 National Road
East Peoria, IL 61611
Local: 309-694-4500, ext. 2206
Toll Free: 800-747-4100
General Manager Cell Phone: 309-696-9156
E-mail:
rick_dokey@federalcos.com
Fax: 309-698-8848
Secondary Contact
Jeremy Clardie, Operations Manager
Phone: 316-694-4500, ext. 2406
Cell Phone: 815-499-5445
Springfield, IL
Primary Contact
James McNeely, General Manager
Federal Companies
401 W. Kenyon Rd.
Champaign, IL 61820
Local: 217-352-5123, ext. 4025
Toll Free: 800-728-5123
General Manager Cell Phone: 217-309-9034
E-mail:
james_mcne@federalcos.com
Fax: 217-352-4411
Secondary Contact
Char Dameryk, Office Manager
Phone: 217-492-4131
Discounts
67% off all interstate household goods services between all points in the United States.
55% discount off temporary storage at their Champaign, Chicago, Rockford, Peoria, and Springfield, IL warehouse locations.
Insurance
Up to $100,000 full replacement value protection at no additional cost based on $5.00 per pound released valuation, additional coverage above $100,000 will be charged at $8.00 per $1,000 of value.
Pre-Move Estimate
The pre-move cost estimate will be as accurate as possible, but the post-move weigh-in will determine the actual cost invoiced. New employees using the University contract will receive a 67% discount off invoice based on actual weight.
Claim Settlement Guarantee
In the event a claim not exceeding $500 for loss, damage, or delay occurs, it will be settled or settlement offer made, within 30 days of receipt of all supporting claim documentation. Federal/Allied will reimburse U. of I. employees $50 per day, up to a maximum of $500, for failure to settle or make a firm settlement offer within 30 days of receipt of claim (some restrictions apply).
Performance Promise
If there is a delay experienced on the day of pickup or delivery, the penalty for late shipments is that the carrier will reimburse the shipper $100 per day for living expenses resulting from the delay.
International Relocation Services
Allied can provide door-to-door international relocation services to and from most international locations.
How to Use the Interstate Contract
For New Employees, University Paid
Step 1
Department sends letter of authorization to Oulay Luyando via e-mail at Luyando@uillinois.edu with the name of the employee to be moved, origin and destination cities, employee phone numbers, approximate date for packing and delivery, and any other pertinent information including any limitation on University payment threshold. The department will also inform the new employee that they have been authorized to contact the Federal/Allied coordinator and the local agent at point of origin of shipment to arrange for service.
Step 2
The Purchasing Division will send a letter of authorization to Federal/Allied coordinator.
Step 3
The move takes place and the final invoice is submitted to the Purchasing Division for review, then it is sent to the authorizing department and paid according to the terms of the letter of authorization.
New employees may use this contract and discount whether or not the University pays for the move. Please provide this information to new employees.
For Retirees or Employee Personal Moves
Retirees and current employees who choose to use the University contract also will receive the same discount based on actual weight. The pre-move cost estimate will be as accurate as possible, but the post-move weigh-in will determine the actual cost invoiced. Please provide this information to current employees and recent retirees.
Step 1
The retiree or current employee contacts the Office of Academic Human Resources at ahrgenrl@uillinois.edu to have them confirm employment to the Federal/Allied coordinator.
Step 2
Office of Academic Human Resources notifies the Federal/Allied coordinator of status.
Step 3
The retiree or employee contacts the Federal/Allied coordinator to arrange for service.
Step 4
The move takes place and the final invoice is paid by the employee according to the terms of payment agreed to between the person moving and Federal/Allied (generally payment is collected on delivery).
Tips for a Smoother Move
Before You Move
Contact the Federal/Allied coordinator, if either moving to the University or from the University. This will insure that you receive the appropriate contract benefits.
Prior to the mover's arrival, eliminate items you do not need or have not used in a year. Properly dispose of hazardous materials.
Do not include jewelry, money, coin collections, etc. in items to be handled by others. Keep these items in your possession.
Notify carrier as soon as you know your move dates, preferably two to three weeks prior to date for actual schedule. Confirm dates and services to be performed with your Federal/Allied coordinator.
Make a list of items in offsite storage, office, and laboratory locations. Make a list of boxes as well as furniture and garage items.
Make a list of items located in attic, crawl spaces, closets, and any other storage areas not readily available for viewing by the moving consultant.
Make a list of items that will require special handling. This includes glass tabletops, marble tops, taxidermy, and heavy mirrors or pictures that may need wood crating.
Check the access for loading and unloading at each stop for the move. Will an 18-wheel tractor-trailer moving van be able to park legally and logistically within 75 feet of your front door? If it cannot, long carry and perhaps even shuttle charges (loading and unloading a smaller truck) may be incurred. Are there elevators or stairs at each location? These may be additional cost considerations at both origin and destination.
Do not have the phone disconnected at origin until the house is empty. Communication may be important during the moving process.
Provide phone numbers at destination including motel, new home, cell phone, and work.
During Loading and Delivery
Your shipment will be given a window of dates for loading and delivery. The duration of that window is dependent on the weight and distance of your shipment. Make sure you are present when loading and unloading occurs to ensure that all services are performed to your satisfaction. If you are not available in this time frame, waiting time charges may be incurred.
Make sure at the time of loading that you check the inventory sheet before signing it. Check the entire residence at origin before the truck leaves to ensure that nothing was left behind or was taken by mistake.
At unloading, make sure to check off each item as it is delivered and make notations for loss or damage before signing the form. Tour the new residence before the driver leaves to ensure everything is in the right place.
Ask the driver to assemble anything that has been disassembled and ensure that all parts are there.
If part of your shipment goes to storage, be sure that items are clearly marked for the temporary residence and check these items off at destination.
You have the right to be present each time your shipment is weighed.
If you are moving an auto, you must inspect it immediately at destination and file a claim, if necessary, within 24 hours of receiving the vehicle. Damage to household goods must be reported within their specified time.
On moves that are not directly billed to the University, payment for your relocation is due upon delivery. You must have a cashier's check, bank money order, or cash. The mover cannot accept personal checks. Your move charges, however, can be put on a credit card. To do this you must sign a credit card form from your mover in advance of the relocation. The charges will be put through on your credit card two days prior to your loading day.
For further information regarding your relocation, please read Moving Tips that is in your move packet from your relocation company.
For assistance in all moves provided by the contract carrier, please contact the Purchasing , Oulay Luyando at 217-265-0434 or Luyando@uillinois.edu.
Last Updated: June 23, 2011