Making Charter Bus Arrangements

Urbana Campus

The UIUC Purchasing Division has negotiated contracts with two charter bus service providers. All charter bus trips covered under the approved contracts are for University-funded activities only, either by departments or by recognized student organizations.

Contract Vendor

Peoria Charter Coach Company and Monticello Bus Service, Inc. are the contract charter bus service providers for the University per award of RFP 1JJJ116. Departments should initiate charter bus arrangements directly with a University-approved vendor (see below for contact information). To ensure availability, departments should contact these vendors several weeks in advance of their trip. The following information will be required to obtain a trip quote from the vendor: 

  • Date(s) and time(s) of trip to be taken

  • Destination

  • Number of passengers (to determine size and number of buses)

  • Type of bus required - luxury or school bus

When arrangements are made with Peoria Charter Coach Co. or Monticello Bus Service, Inc., departments should request a written, itemized confirmation from the vendor to be sent to the department. Departments are responsible for reviewing these confirmations for accuracy. Departments are not authorized to accept/sign vendor confirmations. After reviewing, the department should send an electronic requisition to the Purchasing Division with a department contact person's name and phone number, along with the vendor’s confirmation. The Purchasing Division will issue a Purchase Order and review and sign the vendor confirmation.

Payments will be made net 30 days after completion of the trip.

The contracts with Peoria Charter Coach Co. and Monticello Bus Service, Inc. contain a cancellation clause. Cancellations must be made 24 hours prior to the trip. If the cancellation is made less than 24 hours prior to the trip, departments may incur cancellation charges. It is suggested that cancellations be handled as far in advance as possible.

Peoria Charter Coach Co.
2008 N, Federal Drive
Urbana, IL 61801
800-448-0572/217-344-9943
info@peoriacharter.com
www.peoriacharter.com
Monticello Bus Company, Inc.
P.O. Box 188
18 Skyview Drive
Litchfield, IL 62056
800-666-9477/217-324-2716
mbsi@mchsi.com
www.monticellobus.com

Other Authorized Vendors

Departments may make arrangements with other University-approved vendors (see below), provided the total cost per trip is under $50,000. Quotes should be obtained using the same information as described for the contract vendors and departments should follow the same process for obtaining a purchase order. In addition, the department must request a copy of the vendor's Certificate of Liability Insurance listing the Board of Trustees of the University of Illinois as additional insured. In order to do business with the University, the vendor must provide workers compensation insurance and insurance coverage in the amount of $10,000,000 per occurrence for 25+ passengers, $7,000,000 per occurrence for 15-24 passengers, or $5,000,000 for less than 15 passengers. The department should ask the vendor to mail their Certificate of Insurance to the Purchasing Division.

NOTE: Any request for charter bus service exceeding $50,000 with any vendor other than Peoria Charter Coach Co. or Monticello Bus Service, Inc. must be competitively bid. The department must contact Chic Zoch in Purchasing at 217-333-3589 chiczoch@uillinois.edu.

For a complete list of approved vendors in addition to those listed below, or if departments have any questions regarding Purchasing’s requirements for chartering a bus, departments can contact Chic Zoch chiczoch@uillinois.edu.

 

City, State Operator Phone No. Up to # of Passengers Level of Approval
Atlanta, GA Samson Tours Inc. DBA Samson Trailways 800-958-7890 26+ Bus
Bohemia, NY Schoolman Transportation System, Inc. DBA Classic Coach 631-701-2007 14 Shuttlebus/Van
Bristow, VA New World Tours, Inc. 800-322-7733 26+ Bus
Caseyville, IL Vandalia Bus Lines, Inc 800-542-4287 26+ Bus
Champaign, IL Allerton Charter Coach, Inc. 217-344-2600 14 Shuttlebus/Van
Champaign, IL Illini Tours, Inc. 217-352-6682 26+ Bus
Champaign, IL Starr Limousine, Inc. 217-356-9999 14 Shuttlebus/Van
Chatsworth, IL Dehm Bus Service 815-635-3250 14 Shuttlebus/Van
Chester, Il Southwestern Illinois Bus Co.   26+ Bus
Chicago, IL Bryden Transportation, LLC 773-869-0800 26+ Bus
Chicago, IL Chicago Trolley DBA Double Decker Company 773-648-5000 26+ Bus
Chicago, IL Coach USA/Chicago 888-533-7446 26+ Bus
Chicago, IL Coach USA/Keeshin 888-533-7446 26+ Bus
Chicago, IL Sunrise Transportation Inc 773-224-8050 26+ Bus
Cincinnati, OH First Student, Inc 866-960-6274 26+ Bus
Clearfield, PA Fullington Auto Bus Company/Trailways LLC 800-252-3893 14 Shuttlebus/Van
Crestwood, IL Illinois School Bus Co., Inc.   26+ Bus
Downers Grove, IL National Express Corporations/Durham School Services   14 Shuttlebus/Van
Gillespie, IL Cavallo Bus Lines Inc 800-527-5675 26+ Bus
Golconda, IL Prairie State Insurance Coop/Pope County CUSD #1   26+ Bus
Green Bay, WI Lamers Bus Lines Inc.   26+ Bus
Greenville, SC Champion Coach, Inc. 800-583-7668 14 Shuttlebus/Van
Greenville, SC Coach Charter and Leasing, Inc. 864-246-9777 14 Shuttlebus/Van
Jacksonville, FL America Charters, Ltd. (Jacksonville, FL) DBA Coach America aka American Coach Lines 866-500-0839 26+ Bus
Janesville, WI Sam Van Galder, Inc DBA Van Galder Bus Co, Coach USA Co 800-747-0994 26+ Bus
Louisville, KY Miller Transportation Inc. 800-544-2383 26+ Bus
Madison, WI Badger Bus Transportation 608-255-1511 26+ Bus
Memphis, TN Crussin' Explorer Transportation, Inc. DBA Cline Tours 800-233-5307 26+ Bus
Milledgeville, IL Cheeseman Coaches, Inc 815-225-7040 14 Shuttlebus/Van
Milwaukee, WI Wisconsin Coach Lines, Inc 262-542-8861 26+ Bus
Minneapolis, MN Lorenz Bus Service DBA Robinson Bus Service 763-784-7196 26+ Bus
Monticello, IL Monticello Bus Services 217-324-2716 26+ Bus
Morrison, IL Scenic Stage Line, Inc 815-772-7226 14 Shuttlebus/Van
Morrison, IL Wiersema Charter Service 800-829-2130 14 Shuttlebus/Van
Myrtle Beach, SC Sunway Charters & Tours DBA Rent-A-Bus Inc. 800-334-6669 14 Shuttlebus/Van
Norfolk, NE Busco Inc. DBA Arrow Stage Lines 800-672-8302 14 Shuttlebus/Van
Oakland, CA Eastshore Charter Lines 510-451-9042 14 Shuttlebus/Van
Owosso, MI Indian Trails, Inc. 800-292-3831 26+ Bus
Peoria, IL Peoria Charter Coach Co 800-448-0572 26+ Bus
Pismo Beach, CA AmericanStar Tours 800-799-7657 14 Shuttlebus/Van
Rochelle, IL Dixon Meyers Transportation 815-561-9923 14 Shuttlebus/Van
Rockford, IL Rockford Charter Coach, LLC 800-332-0906 14 Shuttlebus/Van
San Francisco, CA CUSA FL, LLC DBA Franciscan Lines 415-642-3555 26+ Bus
San Francisco, CA United Coach Tours, Inc 888-898-9883 14 Shuttlebus/Van
San Jose, CA Royal Coach Tours, Inc 800-927-6925 14 Shuttlebus/Van
Seattle, WA Meridian Transportation Resources, LLC   26+ Bus
Sewickley, PA Lenzner Coach Lines 800-342-2349 26+ Bus
Sewickley, PA Transportation Management Services, Inc. DBA Lenzner Coach Lines 412-741-2720 26+ Bus
Skokie, IL Alltown Bus Service, Inc. 847-674-0090 14 Shuttlebus/Van
South Windsor, CT Post Road Stages, Inc. (Collins Bus Service) 800-848-0223 25 Mini-bus
St. Louis, MO Huskey Bus Transportation 888-248-7539 26+ Bus
St. Petersburg, FL First Class Coach Co. 800-282-8020 26+ Bus
Terre Haute, IN Turner Coaches 800-873-5252 26+ Bus
Tolono, IL Tolono Community Unit School District #7   14 Shuttlebus/Van
Urbana, IL Urbana School District #116   26+ Bus
Westampton, NJ Academy Bus, LLC 800-442-7272 25 Mini-bus
  America Charters, Ltd. DBA Coach America aka Southern Coach Company 866-500-0839 26+ Bus
  Great Northwest Tour & Travel   14 Shuttlebus/Van
  Mid-America Charter Lines   14 Shuttlebus/Van
  Simply the Best Charters, Inc.   14 Shuttlebus/Van

Last Updated: September 3, 2010