Printing and Typesetting

All Campuses

Prevailing Wage Statement

In accordance with Section 25-60 (Prevailing Wage Requirements) of the Illinois Procurement Code, all printing services offered to the University shall be performed by employees receiving the prevailing wage rate and working under conditions prevalent in the locality where the contract is to be performed. Any firm whose employees receive less than such prevailing wage rate, or work under less favorable conditions than those prevalent in the locality, shall not be considered as a source for printing services.

The Director of the Illinois Department of Labor shall determine prevailing wages and working conditions. Questions regarding prevailing wages and working conditions can be addressed to the Department of Labor at 217-782-1710.

A signed Prevailing Wage Statement (MS Word) certifying the vendor is in compliance with the prevailing wage requirements of the Illinois Procurement Code must be attached to the Banner requisition or the P-Card order log and receipt.

Soybean Oil Based Ink Statement

In accordance with Section 45-15 (Soybean Oil Based Ink) of the Illinois Procurement Code, all printing services offered to the University shall specify the use of soybean oil-based ink unless a State Purchasing Officer determines that another type of ink is required to assure high quality and reasonable pricing of the printed product.

A signed Soybean Oil-Based Ink Statement (MS Word) certifying the vendor is in compliance with the soybean oil-based ink requirements of the Illinois Procurement Code must be attached to the Banner requisition or the P-Card order log and receipt.

View the printing and typesetting information for your campus:

Chicago | Springfield | Urbana

Chicago Campus

When using "on-campus" services, regardless of the dollar level, neither informal quotations nor competitive sealed bids are required. Departments are encouraged to call the Office of Publications Services (312-996-3562) for all printing services.

If outside printing services are required, departments may request price quotations for purchases under Sealed Bid Limits, and obtain a completed and signed Soybean Oil-Based Statement (see link above) and Prevailing Wage Statement (see link above). The statement and all quotations should be attached to a Banner requisition and forwarded to the Purchasing Division. The purchase order is issued to the firm submitting the lowest quotation meeting all specifications. (Note: If the purchase is $4,999.00 or less, the University's P-Card may be used provided the department obtains the Soybean Oil-Based and Prevailing Wage statements and files them with the P-Card record.)

The purchase of printing services in excess of Sealed Bid Limits is handled as a sealed bid. The department develops the specifications for the job and submits them with a Banner requisition to the Purchasing Division. The sealed bid is advertised for at least 15 days on the Illinois Public Higher Education Procurement Bulletin web site. The Purchasing Division receives all bids on the day specified in the Bulletin and conducts a public bid opening. The job is awarded to the lowest bidder that meets all specifications, terms and conditions of the bid.

Springfield Campus

All UIS printing requests are required to be processed through Campus Services. Printing requests sent to Procurement will be returned if authorization is not approved by the Director of Campus Services or his designee. It is campus policy that the University's interests be protected; therefore, Campus Services in conjunction with the Purchasing Division will, make formal requests securing a bid for outside printing services. A completed Printing & Duplicating Request Form (PDF) must accompany all Printing and Photocopy requests.

For information on typesetting, visit Campus Services. For additional information, contact the Purchasing Division at 217-206-6651 or 217-206-6606.

Urbana Campus

ON-CAMPUS SERVICES: When using "on-campus" services Facilities & Services Printing Department, regardless of the dollar level, informal quotations or competitive sealed bids are not required.

OFF-CAMPUS SERVICES: A signed Soybean Oil-Based Ink Statement and a Prevailing Wage Statement, which certify the vendor is in compliance with the soybean oil-based ink and prevailing wage requirements of the Illinois Procurement Code, must be attached to the Banner requisition or the P-Card order log and receipt for all off-campus printing services.

• For typesetting, printing, copying or binding less than the Sealed Bid Limits, a quote must be obtained from only one off-campus vendor. This quote and a signed Soybean Oil-Based Ink & Prevailing Wage Statement must be attached to the Banner requisition, or to the P-Card order log and receipt.

• For typesetting, printing, copying or binding above the Sealed Bid Limits, a formal sealed bid is required. A complete set of specifications for the job must be developed and written as a sealed bid document. If desired, the Printing Expediter in Facilities & Services Printing Department will assist a department/unit by developing a "Request for Prices," which is forwarded to the Purchasing Division. The project is then advertised for at least 15 days on the Illinois Public Higher Education Procurement Bulletin web site. The Purchasing Division receives all bids on the day specified in the Bulletin and conducts a public bid opening. The job is awarded to the lowest bidder that meets all specifications, terms and conditions of the bid.

NOTE: No off-campus typesetting, printing, copying or binding may be authorized until a Purchase Order has been issued or a P-Card transaction has been authorized.

A more detailed list of the rules for purchasing printing is located on line in the Campus Administrative Manual.

For additional information, contact Jeanne Flessner in the Purchasing Division at 333-3590 or jaflessner@uillinois.edu.

Last Updated: September 3, 2010