Employee Address Change
When employees change their home/permanent, mailing, or on campus office address, it is extremely important that they make the appropriate change of address in NESSIE so that University Payroll and other administrative units have the correct addresses on file for them. These addresses are used for many different types of mailings not just payroll information. These addresses are used by the Benefits Center to mail insurance cards, University Payables to mail reimbursements, campus mail to direct mail from other university units, and University Payroll to mail the year-end statement of wages Form W-2 and Form 1042-S.
Effective January 2006, Form W-2 and Form 1042-S will be mailed to the "mailing address" listed on the employee's Personal Information tab in NESSIE. If the employee does not have an active mailing address, the form will be sent to the employee's home/permanent address.
Address changes for current employees are made electronically via NESSIE (by the employee - see instructions below) or Banner (by the employee's department). If the employee requests that the department make the change via Banner, this change must be submitted and approved by the department or college and then completed by Human Resources, which will then update it to payroll.
Address changes for terminated employees are completed by the Office of University Payroll after receipt of a written request from the employee. Terminated employees who have not received their final Form W-2 should make sure that University Payroll has their correct mailing address. If University Payroll does not have the correct address the Form W-2 will be returned to the University. The postal service will not forward W-2s.
How to Review/Change an Address in NESSIE
To review and/or change an address directly in NESSIE, follow the steps below:
Go to NESSIE.
Click on the Personal Info tab.
Click on the Employee Information Form link.
Log in using your Bluestem logon and password.
Enter your Personal Identification Number (PIN) or create one.
Once in the Selection Screen, click on the Address link.
Review the address listed for the Address Type you need to change (for example, review if the Mailing Address is the correct address to receive your Form W-2 or Form 1042-S):
a. If this is the correct address, click the Continue button to return to the previous screen and then Exit.
b. If this is NOT the correct address, click on the Edit link by the address; update the incorrect fields, and click the Submit button when done.
Any questions regarding address changes should be directed to University Payroll at:
Last Updated: July 6, 2009