Handling Rejected P-Card Transactions

Each month a number of P-Card transactions do not post to the Banner GL, because they fail the FOAPAL validation process or other Banner edits after the P-Card interface. P-Card transactions primarily fail these edits due to:

  • An incorrect FY as defined by the fund code (For example, fund code for state funds should end in 7 for FY 07).

  • A FOAPAL string that failed the cross-FOAPAL check (invalid combination of FOAPAL segments).

Effective October 31, 2004 the OBFS implemented an automated process to return rejected P-Card transactions to the Approver function and allow the Approver 3 days to correct them. This process will capture any P-Card transaction that has not been posted to Banner and automatically change the transaction status to "unreconciled." Additionally, an e-mail will be generated to the Approver, reading: "PCxxxxxx was rejected by Banner posting. Please correct the FOAPAL error and resubmit the transaction in P-Card."

What to Do and When

Upon receipt of the system generated e-mail listing the rejected P-Card transaction, the Reconciler must correct the error, reconcile the item again and resubmit the transaction in the P-Card software. If your department utilizes an "approver," the corrected transaction(s) will be routed to the approver who will have 3 days to approve the transaction prior to it moving to Banner.

Last Updated: October 20, 2006