Terminals

Once the enrollment request form for card processing has been approved, Merchant Card Services will contact the unit to establish payment card processing services. Merchant Card Services will obtain the necessary Merchant IDs and terminal hardware on behalf of the unit.

Units utilizing established hardware or software will be provided with the necessary Merchant ID information to properly configure the system to accept payment cards.

All unit personnel involved with card processing must go through a merchant processing training course before beginning any card processing.

Terminal and POS processing allows flexibility in collecting immediate payments for department programs or events, etc. Payments may be processed with the cardholder present or cardholder NOT present by mail, telephone, or fax order per the department's business operational needs.

To Begin:

• Read/Review Merchant Card Processing Policy and Procedures Section 21
• Complete and Submit the Merchant Card Services Enrollment Request for Terminal/Point of Sale (POS) form (PDF)
• Merchant Card Services will contact the Department/Unit once the enrollment request form has been reviewed and approved. Allow six to ten weeks for the terminal’s program file to be built and merchant identification numbers to be assigned at the bank processor.
• Complete Payment Card Data Security Training
• Review Employee New Hire Requirements
• Read the Merchant Department Operational Overview
• Review Payment Card Terminal Procedures Reference Guides/Job Aids

Additional Resources

• Review the Payment Card Process Flows
• Contacts, Who to Ask for Terminal Supplies and Technical Issues

Request for Interim or One Time Usage of a Payment Card Terminal Device

Interim requests for credit card terminals by departments/units are considered for one-time events, on or off campus site location. The interim terminals are reserved for departments/units by the first-request received.

Send request to Merchant Card Services Office for approval of interim credit card terminal usage at merchantcardhelp@uillinois.edu

If you have questions, please contact us and visit our Training Resources.

Last Updated: May 3, 2010