Point of Sale

The department must submit a written request to Merchant Card Services outlining the business operational needs for the use of a point of sale system. Merchant Card Services will review the request and work with the department/unit to determine an appropriate system. The system must be PCI DSS compliant and compatible with the University’s bank processor.

Once Merchant Card Services approves the point of sale system, the department will need to complete the Merchant Card Services enrollment request form. Merchant Card Services will provide further details and guidelines once the card processing application has been submitted and reviewed.

Note:  Merchant Card Services will obtain any necessary Merchant IDs and terminal hardware on behalf of the unit. However, the department is responsible for all costs associated with establishing a point of sale system. All department/unit employees involved with card processing must go through a merchant processing training course before beginning any payment card acceptance.

To Begin:

• Read/Review Merchant Card Processing Policy and Procedures Section 21
• Complete and Submit the Merchant Card Services Enrollment Request for Terminal/Point of Sale (POS) form (PDF)
• Merchant Card Services will contact the Department/Unit once the enrollment request form has been reviewed and approved. Allow six to ten weeks for the merchant identification numbers to be assigned at the bank processor or POS equipment to be received.
• Complete Payment Card Data Security Training
• Review Employee New Hire Requirements

Additional Resources

• Review the Payment Card Process Flows
• Read the Merchant Department Operational Overview

If you have questions, please contact us and visit our Training Resources.

Last Updated: May 3, 2010